Specifications include, but are not limited to: The Ohio Department of Rehabilitation and Correction (ODRC) releases this Request for Information (RFI) for obtaining information and recommendations for implementing an electronic forms management system. Information that any interested party wishes to submit will be done voluntarily and with the understanding that this RFI is for information gathering purposes only and is not a formal solicitation. A formal procurement, such as a Request for Proposals (RFP) or Request for Quote (RFQ), may be issued as a result of, and subsequent to, this RFI. ODRC is interested in receiving information from prospective vendors. Cost information provided by vendors will be used solely for the purposes of performing a market analysis for the acquisition of the necessary products and services. The DRC is responsible for over 55,000 employees, agents, and incarcerated individuals. The use of official documents drives operational processes at all levels within the enterprise (e.g., life-safety issues, payroll and human resource management, rehabilitative programming). Furthermore, the DRC is a litigious organization. Documentation on official forms is required by agency policy, state and federal law, and certifying bodies. DRC’s mission has expanded, including staff reliance on technology for workflows, documenting, and record retention. The current database infrastructure is critically outdated – End of life cycle. Current DRC assets cannot sustain future growth. The ability to modify current assets is critical to DRC’s sustainability and appropriate use of public funding.
