1. Certified System: The Contractor shall furnish and host a certified platform (“Remote Ballot Package”) that supports both Remote Ballot Marking for voters with disabilities and secure electronic absentee ballot delivery for UOCAVA voters. The system must be certified, as applicable, by the Ohio Board of Voting Machine Examiners (BVME), the Ohio Secretary of State (SOS), and/or meet relevant federal UOCAVA standards. The Remote Ballot Package shall remain certified throughout the duration of the contract. 2. Software License: The Contractor shall license a Remote Marking System to the Board for use in all elections throughout the initial term and subsequent renewals. The licensed software for the Remote Ballot Marking System must be compatible for integration with ClearDesign from Clear Ballot Group, the Board’s current voting equipment vendor. The licensed software for the Remote Ballot Marking System must also be compatible with all vendors’ ballot creation systems certified by the BVME and SOS for use in Ohio. 3. Training and Implementation: The Contractor shall provide comprehensive training and documentation to necessary Board staff, including, but not limited to hosting, integration, migration, set-up, testing and troubleshooting the Remote Ballot Marking System. Training may be performed in person or remotely and include training materials for additional reference. 4. Software Updates/Upgrades: The Contractor shall provide, at no additional charge, any software updates, enhancements, modifications, upgrades, revisions, replacements, upgrades and all error corrections, patches and bug fixes and any other derivative works made to or in the place of software or any related documentation available for its Remote Ballot Package throughout the duration of the contract. 5. Electronic Ballot Files: The Contractor shall provide the Board with the data from the electronic ballot files to be utilized on the Board’s website to provide electronic sample ballots by precinct to voters for all precincts involved in elections throughout the initial term and all subsequent terms. Once the Board provides the ballot data files to the vendor, the vendor should be able to provide the sample ballots and remote ballots within 2 business days. The electronic files shall be available for a period of one (1) year after the date of the election.
