THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The submission of market pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e). SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is an RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS: 561730, Landscaping Services. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following: ANNUAL MEDICAL GAS INSPECTION STATEMENT OF WORK STATEMENT OF WORK: The Contractor shall provide all labor, personnel, equipment, tools, materials, and services necessary to complete inspection and testing of the Distribution Piped Medical Gas System John Cochran and Jefferson Barracks Veteran Affairs Medical Centers, St. Louis, Missouri in accordance with JCAHO(Joint Commission Accreditation Healthcare Organizations), CGA(Compressed Gas Association), NFPA(National Fire Protection Association), and USPNF(United States Pharmacopeia Convention) requirements and recommendations. WORK TO BE PERFORMED: 1. Description of Work: Provide parts, labor and travel to complete inspection and testing of Distribution Piped Medical Gas System. Annual Medical Gas Reports to be provided within 2 weeks after testing is completed to COR. Dates Required Contract Year Date Required Base October 15, 2025 Option Year 1 October 15, 2026 Option Year 2 October 15, 2027 Option Year 3 October 15, 2028 Option Year 4 October 15, 2029 SPECIAL WORK REQUIREMENTS: 1. Hours: Services shall be performed according to specifications of government Person of Contact.. The regular work hours for this facility are Monday through Friday, from 7:00 am to 4:00 pm (CST). Contractor shall be flexible regarding work schedules and be knowledgeable / sensitive with regards to special requirements within the government s facility. PROPERTY DAMAGE: 1. The contractor shall take all necessary precautions to prevent damage to any government property, and will notify the Person of Contact immediately if damages occur. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS: 1. The contractor's employees shall obtain contractor s badges from the VA Police office in Building 2. The contractor will need to acquire a badge for each worker, and ensure that the badge be worn in a visible location on the worker at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States District Court. 3. All completed services will be confirmed and approved by Engineering Service or their designated representative. On completion of service, contractor must report to VA Police, BLDG. 1, where he /she must return badges. Engineering Services Person of Contact to be notified: To Be Determined 4. All work shall follow *NFPA 99 *CGA *ASSE 6000 SERIES *USPNF *JCAHO *NFPA 1 *NFPA 55 *NFPA 101 *NEC *CMS *NFPA 70 *ASME *FDA *APSF *IBC MEDICAL OXYGEN SYSTEM Inspect Oxygen supply system for proper design, installation, identification, and function. Inspect bulk site location. If Applicable) NFPA Standards, Etc. Capacity/Capability Enclosure/Location Equipment/Compliance Reserve Changeover (Diverter Valve)and Alarm Functions Fire Safety Considerations Inspect manifold source supply location Enclosure/Location Capacity/Capability Equipment Compliance Changeover and Alarm Functions Inspect required source, main, and zone valves. Location Labeling Inspect regulators pressure relief valves. Location Correct Pressures Test master alarms for alarm function, required signals, and proper location of components. Test area alarms for proper pressure switch location and alarm function. Test Oxygen system for concentration and gaseous purity at each outlet. Test Oxygen for particulate contamination at least once in each zone. Test with 0.45-micron filter device Test Oxygen system for pressure at supply and at each zone. Test one Oxygen outlet in each zone general patient care for proper function, identification, adaptation, and mechanical integrity Identify leaking/malfunctioning outlets. Identify outlets delivering substandard pressure/flowrates. Test Oxygen zone shut-off valves for proper function, identification, and mechanical integrity. Check oxygen pipeline for proper identification labeling. Test each zone for maximum available flow. Test critical care outlets for maximum available flow. Test outlet flow rate and pressure drop with high demand at adjacent outlets Outlets Test Oxygen system components for leakage. Check Oxygen system components for proper installation ( i.e.: Brazing, Labeling, Hanging, etc.). MEDICAL AIR SYSTEM Inspect Medical Air source supply for design, installation, location, and identification. Verify/Lead Lad operation High Temperature Shutdown or Alarm Secondary/Reserve Source Facility testing and calibration procedure that ensures carbon monoxide monitors are calibrated at least annually. Inspect Medical Air Intake. Location Fresh Air Criteria Inspect required source, main, and zone valves. Location Labeling Test master alarm for alarm function, required signals, and proper location of components. Test area alarms for proper pressure switch location and alarm function. Test Medical Air system gaseous purity (Oxygen Concentration) Test Medical Air for particulate contamination at least once in each zone. Test with 0.45-micron filter device Test Medical Air System for pressure at supply at each zone. Test one Medical Air outlet in each zone for proper function, identification, adaptation, and mechanical integrity. Identify leaking/ malfunctioning outlets Identify outlets delivering substandard pressure/flow rate Test Medical Air zone shut-off valves for proper function, identification, and mechanical integrity. Check Medical Air pipeline for proper identification labeling. Test each zone for maximum available flow. Test critical care outlets for maximum available flow. Test outlet flow rate and pressure drop with high demand at adjacent outlets Test Medical Air System components for leakage. Check Medical Air System components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.). **NITROUS OXIDE SYSTEM (John Cochran Only)** Inspect Nitrous Oxide supply system for proper design, installation, and function. Enclosure/Location Capacity/Capability Equipment Compliance Changeover/Alarm Functions Safety Measures Inspect required source, main, and zone valves. Location Correct Pressure Test master alarms for alarm function, required signals, and proper location of components. Test area alarms for proper switch location and alarm function. Test Nitrous Oxide system for concentration. Test Nitrous Oxide system for pressure at supply and at each zone. Test one Nitrous Oxide outlet in each zone for proper function, identification, and mechanical integrity. Check Nitrous Oxide zone shut-off valves for proper function, identification, and mechanical integrity. Check Nitrous Oxide pipeline for proper identification. Test each Nitrous Oxide outlet for maximum available flow. Test Nitrous Oxide system components for leakage. Check Nitrous Oxide system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.). **NITROGEN SYSTEM (John Cochran Only)** Inspect Nitrogen supply system for proper design, installation, and function Enclosure/Location Capacity/Capability Equipment Compliance Changeover/Alarm Functions Safety Measures Inspect required source, main, and zone valves. Location Correct Pressure Test master alarms for alarm function, required signals, and proper location of components. Test area alarms for proper switch location and alarm function. Test Nitrogen system for pressure at supply and at each zone. Test one Nitrogen outlet in each zone for proper function, identification, and mechanical integrity. Check Nitrogen zone shut-off valves for proper function, identification, and mechanical integrity. Check Nitrogen pipeline for proper identification. Test each Nitrogen outlet for maximum available flow. Test Nitrogen system components for leakage. Check Nitrogen system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.). **CARBON DIOXIDE SYSTEM (John Cochran Only) ** Inspect Carbon Dioxide supply system for proper design, installation, and function. Enclosure/Location Capacity/Capability Equipment Compliance Changeover/Alarm Functions Safety Measures Inspect required source, main, and zone valves. Location Correct Pressure Test master alarms for alarm function, required signals, and proper location of components. Test area alarms for proper switch location and alarm function. Test Carbon Dioxide system for pressure at supply and at each zone. Test one Carbon Dioxide outlet in each zone for proper function, identification, and mechanical integrity Check Carbon Dioxide zone shut-off valves for proper function, identification, and mechanical integrity. Check Carbon Dioxide pipeline for proper identification. Test each Carbon Dioxide outlet for maximum available flow. Test Carbon Dioxide system components for leakage. Check Carbon Dioxide system components for proper installation (i.e.: Brazing, Labeling, Hanging, etc.). MEDICAL SURGICAL VACUUM & VACUUM SYSTEM Inspect Vacuum source equipment for proper design, installation, and function. Inspect Vacuum exhaust. Location away from fresh air intakes Environmental Considerations Inspect required source and zone valves. Location Labeling Test area alarms for proper pressure switch location and alarm function. Test inches (of mercury) of Vacuum at source and at each zone. Test each Vacuum inlet for maximum available flow rate SCFM. Test pressure at each inlet in all critical care areas. Test for flow rate and pressure drop with high volume demand on adjacent inlets Test one Vacuum inlet in each zone for proper function, identification, adaptation, and mechanical integrity. Identify leaking/malfunctioning Inlets Identify Inlets delivering substandard vacuum/flow rate Check Condition of Hose-on-hose Drops Test all Vacuum zone valves for proper function, identification, and mechanical integrity. Check Vacuum system components for proper installation (i.e.: Brazing, Labeling, Hanging LOCATIONS John Cochran 915 N Grand Blvd. St. Louis, MO 63106 Jefferson Barracks 1 Jefferson Barracks Dr. St. Louis, MO 63125 Building 1 Building 52 Bulk Oxygen Storage Tank (Building 1 Loading Dock) Building 53 Building 55 Bulk Oxygen Storage Tank (Building 52) Bulk Oxygen Storage Tank (Building 53) COR S AT LOCATIONS All questions concerning the scope and requirements of the VA Medical Center, shall be directed to the COR (see below): John Cochran COR Jefferson Barracks COR To Be Determined To Be Determined Tel: Determined at award Tel: Determined At award 314-793-6969* 314-793-6969* 314-894-5753 Cell: Determined at award Cell: Determined at award The Pipe Shop Foreman (COR) will be the contractor s contact at the John Cochran VA Medical Center. The AC Shop Foreman (COR) will be the contractor s contact at the Jefferson Barracks VA Medical Center. The POC will assist and direct the contractor when scheduling inspections. All questions concerning coordination of installation activities while at medical center shall be directed to the designated COR at each location. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the brand name. If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described in the attached SOW. Please provide your Unique Entity Identifier (UEI). Responses to this notice shall be submitted via email to Al Cheeks, Albert.CheeksJr@va.gov. With the subject line of email: Snow Removal, 36C25525Q0381. Telephone responses shall not be accepted. Responses must be received no later than Friday, Jun 06, 2025, at 1200pm CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this source sought. Responses to this source sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
