PHASE I – Planning and Data Collection Task 1. Conduct a literature review of relevant research related to field verification processes for utility installation and relocation. The review shall include published and unpublished research conducted through the NCHRP; the Federal Highway Administration (FHWA); and other national, international, state, and pooled-fund sponsored research (see Special Note B). Task 2. Propose an approach (site visits, surveys, targeted interviews, focus groups, and other appropriate methods and/or tools) to collect information from state DOTs, practitioners, and relevant stakeholders according to field verification processes for utility installation and relocation. At a minimum, the proposed approach shall identify, evaluate, and summarize information needed to characterize the current state of the practice as well as future needs, including: Financial (e.g., federal-aid and state funds, franchise fees, and leases), technical (e.g., duct banks, utility corridors, easements, and dedicated or shared spaces), and organizational (e.g., funding for inspections, dedicated staff, agency resources) requirements. State DOTs’ current field verification processes, methods, and tools (e.g., inspection criteria, quality control [QC], quality assurance [QA], performance and prescriptive specifications, post-event inspection). Correlation between the field inspector’s involvement and utility-related project delays as they relate to the return on investment (ROI) (e.g., facility locating costs for future projects, as-built drawings, DOT requirements and specifications, and notification and communication procedures). Use of readily available information-based technologies and details (e.g., 2- and 3-dimensional as-built drawings, radio-frequency identification [RFID] markers, and global positioning system [GPS] coordinates). Best practices for communication and coordination with other local, state, tribal, rail, transit, and federal agencies, including confirmation of project completion. Potential impediments (e.g., security, legal restrictions, job site safety, and environmental constraints) that could impact field verification processes for utility installation and relocation and potential implementation strategies for resolving impediments during project development and delivery. Data exchange standards and requirements to ensure compatibility and continuous flow of data from inception to asset management (e.g., creation or development of digital as-built drawings and as-acquired drawings). Innovative utility installation and relocation strategies, guidelines, and field verification tools. This should include technology support for field verifications (e.g., the functionality of software/hardware, the ability to provide a simple interface via mobile applications, the capability to connect with construction administration systems, and the capacity to function without internet or Wi-Fi connection). Note: A Task 2 report is to be submitted for NCHRP approval before Task 3 can begin. Task 3. Execute the data collection approach according to the approved Task 2 report. Synthesize the results of Tasks 1 and 2 and identify knowledge gaps in field verification processes that involve utility installation and relocation. These knowledge gaps should be addressed in this research or in the recommended future research, as the budget permits.
