Combined Synopsis/Solicitation This firm fixed-price requirement is for the procurement, installation, and programing of portable radios, repeaters, ancillary equipment and supplies needed to replace the existing Engineering Department portable radio networks at the Batavia VA Medical Center located at 222 Richmond Avenue, Batavia, NY 14020, and the Buffalo VA Medical Center located at 3495 Bailey Avenue, Buffalo, NY 14215 (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, Simplified Acquisitions, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through SAM.gov on RFQ reference number 36C24225Q1049. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05. (iv) This procurement is being issued as an open market unrestricted solicitation. The North American Industry Classification System (NAICS) code is 334220, Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing, with a small business size standard of 1,250 Employees. (v) All interested companies shall provide quotations for the following: Table 1 Product Summary (Including Software, Licenses) Item # Description Qty H15XDF9PW6AN APX N30 UHF MODEL 2 PORTABLE RADIO 43 QA02756AB TRUNKNG BAUD SINGLE SYSTEM (ADD-ON) 43 QA01843AR FALL ALERT / MANDOWN (ADD-ON) 52 PMPN4594A CHGR DESKTOP MULTI UNIT 7 H35XDT9PW8AN APX N70 UHF MODEL 4.5 PORTABLE RADIO 9 H499KC ENH: SUBMERSIBLE (DELTA T) 9 H38DA ADD: SMARTZONE OPERATION. 9 Q806CH ADD: ASTRO DIGITAL CAI OPERATION. 9 Q361CD ADD: P25 9600 BAUD TRUNKING. 9 Q15AK ADD: AES/DES-XL/DES-OFB ENCRYPTION & ADP 9 PMPN4604A CHARGER, DESKTOP SINGLE UNIT IMPRES 2 FAST 9 PMKN4265A RADIO DATA CABLE. 1 STANDALONE ANTENNA SYSTEM 2 T7039 GTR 8000 BASE CONVENTIONAL REPEATERS 6 M37TSS9PW1 N MOBILE RADIO APX8500 ALL BAND MP. 1 W665 ADD: BASE STATION OP APX. 1 G91 ADD: CNTRL STATION PWR SUPPLY. 1 GA01513 ADD: ALL BAND MOBILE ANTENNA (7/8/V/U). 1 G66BN ADD: DASH MOUNT E5. 1 G51 SOFTWARE LICENSE ENH:SMARTZONE. 1 G806 SW LICENSE ENH: ASTRO DIG CAI OP APX. 1 GA01670 ADD: APX E5 CONTROL HEAD. 1 G361 SW LICENSE ENH: P25 TRUNKING SW APX. 1 W382 ADD: CONTROL STATION DESK GCAI MIC. 1 HKN6184C MOBILE RADIO USB PROGRAMMING CABLE. 1 Table 2 Services Summary Brief Description of Service Qty (Months) LSV01S03082A RADIOCENTRAL PROGRAMMING. 12 SSV01S01406A APX NEXT SMARTCONNECT SUBSCRIPTION. 12 INSTALLATION & PROGRAMMING 1 POJECT MANAGEMENT, SYSTEM TECHNOLOGIST 1 (vi) Description of requirement (See attached Statement of Work (SOW)): The contractor shall supply all items and labor identified in the SOW. (vii) The awardee shall deliver all goods covered under this contract within sixty (60) days after receipt of order. FOB Destination VA Western New York Healthcare System Buffalo VAMC 3495 Bailey Avenue, Buffalo, New York, 14215 Batavia VAMC 222 Richmond Avenue, Batavia, New York, 14020 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1: 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-29 Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures (DEC 2023) 52.209-7 Information Regarding Responsibility Matters (DEC 2023) 52.225-18 Place of Manufacture (Aug 2018) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) 52.233-2 Service of Protest (Sep 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.233-71 Alternate Protest Procedure (MAY 2010) NOTE 852.239-75 Information and Communication Technology Accessibility Notice (FEB 2023) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) FAR 52.212-2 is not applicable to this solicitation. Award will be based on LPTA (Lowest Price Technically Acceptable). The award will be made to the responsible offer whose quotation represents the best value to the government. Your Response should contain your best terms and conditions. (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 852.203-70 Commercial Advertising (MAY 2018) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.219-73 VA Notice of Total Set-Aside for Certified Service Disabled Veteran-Owned Small Businesses (Deviation)(JAN 2023) 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (Deviation)(JAN 2023) 852.222-71 Compliance with Executive Order 13899 (Deviation)(APR 2025) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) 852.246-71 Rejected Goods (OCT 2018) 852.247-71 Delivery Location (OCT 2018) 852.247-73 Packing for Domestic Shipment (OCT 2018) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. 52.203 6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115 91) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117 328) 52.204 30, Federal Acquisition Supply Chain Security Act Orders Prohibition. (DEC 2023) (Pub. L. 115 390, title II) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)) 52.219 27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)) 52.219-33 Nonmanufacturer Rule (Sep 2021) 52.222-3 Convict Labor (June 2003) (E.O.11755) 52.222 19, Child Labor Cooperation with Authorities and Remedies (JAN 2025) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222 35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) 52.222 37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627) 52.225-1 Buy American Supplies (OCT 2022) (41 U.S.C. chapter 83) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513) 52.229 12, Tax on Certain Foreign Procurements (FEB 2021) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (31 U.S.C. 3332) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801) 52.233-3 Protest After Award (AUG 1996) (31 U.S.C. 3553) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note) (xiii) Any additional contract requirement(s) or terms and conditions are detailed in the attached Statement of Work (SOW). (xiv) N/A (xv) This is an open-market total service disabled veteran owned small business set -aside combined synopsis/solicitation, the government intends to award a firm fixed price purchase order in accordance with FAR part 12, as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s), if any. Quotes are required to be received NO LATER THAN 4:00 PM EST, Tuesday, September 16th, 2025. Quotes and supporting documentation must be emailed to Ryan Seburn at Ryan.Seburn@va.gov. (xvi) Direct your questions to Ryan Seburn, Contract Specialist, 315-751-6369; Ryan.Seburn@va.gov.
