Specifications include, but are not limited to: oTraining: A training plan and resources sufficient to allow users in each system role to independently perform their functions within the system is required.Please describe the strategy for performing training to include a detailed training plan, test website, synchronous and asynchronous training materials available, etc. oUser authentication: Appropriate methods of user management sufficient to allow access to authorized users, prevent access by unauthorized users, and efficiently onboard and offboard users as authorization changes as required.Please describe where and how users are provisioned within the system, log into the policy management system, and automatic and manual methods for user de-provisioning and any access-control methods included.oContent Creation: UNC Chapel Hill requires a user-centric system for creating content in the system.Please describe how to create, edit, retire, archive, and delete content in the policy management system.oContent Upload: UNC Chapel Hill requires an efficient method of adding existing documents to the system.Please describe how to upload existing policy documents into the policy management system.•Please describe which file format(s) can be used to upload existing content into the policy management system.oFor example, does the content have to be in Microsoft Word documents or can users upload Adobe PDF or Google Docs instead?•Please describe if the policy management system supports attachments associated to one or multiple policy pages.oIf so, can users link directly to the attachments or do they have to provide a link to the page(s) where the attachment is associated? oAre the links to the attachments, if available, stable over time? For what period of time?oContent Format: UNC Chapel Hill requires content format options that are flexible, widely accessible, and easily transferrable.Please describe in what format(s) policy content can reside in the policy management system.•For example, is all content (whether uploaded from a source document or created directly within the system) required to be formatted as HTML, as Microsoft Word documents, as Adobe PDF documents, etc.? Does the policy management system support multiple formats? If so, which ones?
