Vendors selected for inclusion in the pre-qualified pool may be considered for task orders to perform one or more of the following service areas (categories) on an as-needed basis. Tasks may include, but are not limited to: TASK 1 – Development of Policies, Procedures, and Standard Operating Procedures (SOPs) If ordered, the Vendor may assist in developing, updating, and maintaining written policies, procedures, and SOPs to support consistent, compliant administration of any DCR CDBG-DR program or effort, including but not limited to: • Single-Family Housing Repair, Rehabilitation, and Reconstruction • Multifamily Rental Housing Construction, Rehabilitation, and Mitigation • Commercial District Revitalization Programs • Community Infrastructure and Resilience Projects • Private Roads and Bridges • Small Rental Programs • General administration of CDBG-DR funds; Anticipated Deliverables: • Program-specific policies • Program-specific SOPs detailing required workflows, documentation standards, and quality control processes • Templates, forms, and checklists to guide eligibility determinations, benefit calculations, procurement activities, and records management • Standardized reporting structures for HUD, state, and federal reporting requirements (e.g., DRGR, QPRs, Section 3, Fair Housing) • Written closeout procedures outlining project completion, financial reconciliation, and grant closeout documentation 5.2.2 TASK 2 – Financial Compliance, Oversight, and Fraud Prevention If ordered, the Vendor may assist with developing financial management tools and providing oversight to ensure compliance with federal and state requirements. Anticipated Deliverables: • Written policies for fund tracking, separation of CDBG-DR funds, and proper accounting • Fraud, waste, and abuse prevention protocols and detection tools • Monitoring plans and tools for financial oversight of subrecipients, and contractors • Federal and State compliance reviews, including, but not limited to, inspecting award approvals, reimbursement requests and completed monitoring visits. • Financial performance dashboards, KPI tracking systems, and corrective action procedures...
