Services During Design Project Coordination Attend design progress meetings and monthly project management meetings with the Owner and Design Team and provide clear, actionable feedback on issues that affect the projects. Hold additional working sessions with the Owner as needed to resolve design questions, review decisions, and address project impacts. Participate in meetings with regulatory agencies, permitting authorities, grant administrators, FEMA, Design Team, and other consultants contracted with the Owner to support the Owner’s coordination requirements and keep approvals moving forward. Design Evaluation Conduct detailed technical reviews of all design submissions with a focus on constructability, coordination between disciplines, compliance with project goals, and preparation for permitting and bidding. Identify design issues including conflicts, missing information, or impractical details, and provide written recommendations that enable timely adjustments. Develop value engineering options that maintain functionality while reducing cost, shortening construction duration, or improving long-term performance. Assist the Owner in comparing design alternatives and assessing risks by outlining cost, schedule, operational, and permitting implications. Monitor changes in scope and design direction and document their impact on budget, schedule, and permitting needs. Cost Estimating & Budget Support Prepare independent cost estimates at all design milestones, using current market information, quantity takeoffs, and industry benchmarks. Compare independent estimates with the Design Team’s estimates and highlight key differences in assumptions, quantities, unit pricing, and contingencies. Track cost drivers such as escalation, material availability, and labor conditions and advise the Owner on expected impacts. Bid Preparation Develop a contractor engagement and bidding strategy that strengthens bid participation and supports the selection of a qualified and competitive construction contractor. Review bidding and prequalification documents to identify conflicting requirements, incomplete scope descriptions, or technical issues that could affect bid pricing or contractor interpretation. Recommend bid alternates, allowances, and phasing strategies that help the Owner manage budget constraints and evaluate options during bidding. Support the bidding period by attending pre-bid meetings, preparing Owner-directed responses to contractor questions, and advising the Owner on addenda. Analyze submitted bids in detail, identifying scope gaps, pricing irregularities, and bidder strengths or weaknesses. Provide recommendations to the Owner for selecting the lowest responsive, responsible bidder.
