The selected consultant will be expected to perform, at a minimum, the following tasks: 1. Assessment of Current Conditions A. Review current fleet size, composition, utilization, replacement practices, and lifecycle management. B. Evaluate current maintenance practices, costs, and vendor arrangements. C. Assess administrative processes, policies, and recordkeeping related to fleet management. D. Review fuel management practices, including current reliance on private fuel stations, fuel card usage, fuel costs, and fuel consumption patterns. E. Review parts procurement and inventory control practices. 2. Benchmarking and Analysis A. Compare Nash County’s fleet practices, staffing, operational structure, and costs to similar sized counties and municipalities. B. Identify best practices and performance standards for public sector fleet management and fueling operations. 3. Evaluation of Management Options A. Analyze the feasibility, costs, staffing needs, and operational implications of: i. A fully County-operated fleet maintenance program (self-performed services). ii. Continued use of external vendors (fully outsourced model). iii. A hybrid model combining internal and external services. B. Evaluate capital investment requirements, staffing models, operational workflows, technology needs, and potential efficiency gains for each alternative. C. Assess utilization of the County’s existing maintenance building for possible conversion to a centralized fleet garage or multi-purpose fleet facility. 4. Fueling Infrastructure Assessment Evaluate the feasibility, cost implications, and operational requirements of constructing and operating a County-owned bulk refueling site, including: A. Site suitability and zoning considerations. B. Above-ground vs. below-ground tank options. C. Environmental compliance needs and permitting requirements. D. Fuel inventory management systems and security controls. E. Staffing, maintenance, and ongoing operating costs. Compare bulk fueling operations with continued exclusive use of privately owned fuel stations, including: F. Fuel card program performance and controls. G. Cost comparison (price per gallon, taxes, markups, administrative fees). H. Availability, convenience, and geographic distribution of private fueling locations. I. Impacts on response times, especially for Sheriff’s Office and Emergency Services. J. Provide a cost-benefit analysis comparing bulk fueling, private fueling, and hybrid fueling models.
