• Producing an Inspector’s Daily Report giving a detailed account construction activities during the life of the project. Daily Reports are to be submitted to the Town on a weekly basis. • Maintaining a Project Diary which shall include tracking of all materials delivered to site, work performed and other required information necessary to fully document progress of project. Project Diary shall be submitted to the Town on a weekly basis. • Maintaining Pay Records • Maintaining a submittal log, and coordinating submittal review and approval with appropriate parties • Conducting a preconstruction conference and assisting Town staff in ensuring proper execution of all contract documents. • Reviewing and verifying contractor pay applications • Maintaining written correspondence with the Contractor • Conducting bi-weekly construction meetings and completing and maintaining minutes of all project meetings • Ensuring Contractor compliance with Buy America provisions in 23 U.S.C. Sec. 313 and 23 C.F.R. Sec. 635.410 • Ensuring timely Contractor/Subcontractor submission of Certified Payrolls, ensuring Certified Payrolls include all required information, and maintaining Certified Payrolls in the project file • Verifying Certified Payroll to assist Town in making payments to the Contractor. • Performing calendar year quarterly Wage Rate Interviews and other employee interviews as necessary to ensure proper Contractor and-or Subcontractor employee classification and compensation and proper inclusion of employees on Contractor and-or Subcontractor Certified Payrolls; notifying the Town of any and all complaints by Contractor/Subcontractor employees related to payment or employment classification; and coordinating with the Town as needed to investigate and-or report complaints to NCDOT or other applicable agencies • Ensuring that appropriate federal posters are displayed on the jobsite and accessible to all employees on the jobsite • Processing all Change Orders and Supplemental Agreements for project construction as well as advising the Town on project changes • Processing all Requests for Extensions in Contract Time and Additional Compensation claims. • Creating Force Account concurrence requests to NCDOT; and creating and maintaining records reflecting the performance of Force Account work, to be kept separate of non-Force Account work records • Ensuring prompt payment by the Contractor to any Subcontractors • Ensuring Contractor submittal, with each pay request, of accounting of payments made to DBE firms, including material suppliers and contractors at all levels (prime, subcontractor or second tier subcontractor); comparing final payments to DBE firms with project commitments (see below); and, as needed, obtaining explanations of DBE payment shortfalls • Performing final inspection and when work is to contract standards recommending acceptance of the project to the Town. • Working with the NCDOT Materials and Tests Unit in ensuring that all project materials and products meet the required criteria; and providing and/or maintaining required materials and testing documentation • Completing and/or reviewing of Materials Received Reports (MRRs) for any non-exempt materials to be temporarily or permanently incorporated in the construction; and, as needed, assisting the Town in investigation and follow-up action in the event one or more materials fail tests. • Communicating with NCDOT and-or FHWA regarding Independent Assurance testing of materials • Ensuring Contractor/Subcontractor compliance with adjustments of OWASA utilities. OWASA utility adjustments are to be conducted in accordance with OWASA standards, specifications and procedures, to the extent not already conducted by OWASA’s designated construction inspector; and coordinating as appropriate with OWASA’s designated construction. • Inspecting erosion control devices to ensure they are properly installed and maintained. Maintaining erosion control records in compliance with local and federal authorities • Inspecting Traffic Control for compliance with MUTCD/Traffic Control Plan and maintain documentation • Coordinating with the Town in arranging reimbursement requests from the STP-DA funding source; and ensuring that the Contractor and-or Subcontractors do not engage in any activity in violation of a provision in the Municipal Agreement or Supplemental Agreements. These documents will be provided to the selected firm. • In general, ensuring Contractor/Subcontractor compliance with approved plans and specifications. • Miscellaneous communication with the Town and NCDOT relating to the tasks listed above or other matters pertinent to the CEI services • Ensure all project documentation is organized and turned over to the Town in electronic version.
