Scope includes, but not limited to: Project Leadership and Advisory Support • Lead and manage the ROW acquisition process, advising Town staff on NCDOT best practices, sequencing, and coordinating with NCDOT. • Proactively identify potential acquisition challenges and provide mitigation strategies. • Provide clear communication on acquisition phases, owner interactions, timelines, and deliverables. Plan Interpretation and Property Impact Analysis • Review project construction plans and interpret property impacts with a high degree of technical accuracy. • Identify how the project will affect each parcel and communicate these impacts clearly to property owners. • Assist Town staff in evaluating alternatives or mitigation strategies to reduce property impact where feasible. Coordination with Town Legal Counsel • Coordinate closely with the Town’s designated legal counsel for all legal documentation and support. • Prepare and provide all necessary materials for legal review. Owner Contact and Negotiation • Serve as the primary point of contact with all affected property owners. • Provide clear explanations of project scope, acquisition needs, owner rights, and compensation process. • Conduct face-to-face meetings (as appropriate) to establish trust and transparency with property owners. • Negotiate in good faith with an emphasis on timely resolution and documentation of all interactions. Appraisal and Valuation Management • Order and coordinate appraisals or value estimates as required under NCDOT guidelines. • Ensure appraisals are reviewed and approved by NCDOT. • Use approved formats and waiver valuation procedures where applicable. Documentation and Use of NCDOT Reporting Forms • Complete and maintain all required NCDOT Right of Way Acquisition Forms throughout the project. • Maintain a centralized tracking log of all acquisitions and provide regular updates to Town staff. Meetings, Reporting, and Communication • Attend project coordination meetings (virtually or in-person) with Town staff and NCDOT as needed. • Provide detailed acquisition status reports, owner negotiation logs, and issue resolution summaries. • Maintain organized records for audit purposes.
