FOOD DISTRIBUTION RESPONSIBILITES Notify the Vendor of the quantities 2-4 weeks in advance of the delivery. Coordinating the delivery of fresh produce/food items from the Vendor. Coordinating the pick-up of fresh produce/food items if the Department makes the pick-up as described in 4.4. The State reserves the right to modify pick-up dates, based on seasonality (if product comes in sooner or later than date stated in IFB). Schools shall have twenty-four (24) hours from time of delivery to report any problem to NCDA&CS. Will notify the vendor of any issues. Invoicing to schools and payments to vendor. 5.2 VENDOR REQUIREMENTS Vendor shall provide current proof of GAP third party audit with Bid, if applicable. Vendor shall provide current proof of HACCP or HARPC third party audit with Bid, if applicable. All meat products must be harvested and packaged in a USDA or state inspected facility. Packaging must bear mark of inspection. 5.3 VENDOR RESPONSIBILITIES All fresh produce shipped to the Farm to School program will be required to have a USDA fruit and vegetable inspection and meet the minimum grade of a US Number 1 prior to shipment. NCDA&CS prefers “NC Goodness Grows” membership. All produce is to be the current season’s harvest unless otherwise noted in the description. Product shall be identified by label indicating the farm from which it came. If the cases of the product do not have the name of the farm it came from, the product will be refused. Product shall be held at the proper temperature as noted in product specifications to begin the cold chain and the cold chain shall not be broken. Notification of quantities shall be provided to Vendor a minimum of two weeks and a maximum of four weeks before required delivery/pickup from the Vendor. NCDA&CS and NC Schools reserve the right to change the quantity of produce indicated herein within seventy-two (72) hours of delivery/pickup from Vendor with no change in the price offered. In the event the Vendor is unable to fulfill the contract, notification shall be submitted to the NCDA&CS Marketing Specialist in table listed below immediately prior to delivery/pickup or by 12:00 noon on the day before scheduled delivery/pickup of the product. In the event of a product recall of a delivered item, the successful Vendor will immediately notify NCDA&CS Food Distribution. The successful Vendor shall have produce delivered/picked up by designated date. If produce will be picked up, produce shall be ready at the pickup point designated by Food Distribution. Exact quantities cannot be guaranteed by NCDA&CS at time of award. Quantities are our best estimates for the quarter. Schools will submit their orders after award...
