Specifications include, but are not limited to: Phase I: AMI RFP Development and Vendor Selection • Fully define the City’s needs across all departments and stakeholders • Prepare and issue a detailed RFP for an AMI Vendor • Develop evaluation metrics for ranking proposals • Provide an initial evaluation report summarizing the AMI proposals and recommend a short list of candidates • Schedule and facilitate detailed presentations from short-listed candidates • Provide a final report on the RFP process including a recommendation as to which Vendor’s solution best meets the City’s needs. Phase II: Contract Negotiation • Serve as technical advisor in the negotiation of terms and conditions with the recommended vendor(s), including service level agreements, performance criteria, scheduling, warranties, and final pricing • Perform a technical review of final contract documents and facilitate their execution. • Provide representation during the approval process. Phase III: AMI System Implementation • Manage the implementation of the selected AMI system through start-up and final acceptance. • Create a project plan that identifies each individual task via a detailed work breakdown structure that includes, at minimum: the level of effort required to complete tasks, a timeline for completion of tasks, dependencies (predecessor and successor relationships), responsible party (vendor, client, consultant, etc.), and the status of each task. • Develop a Project Communications Plan that defines the methods of information collection and distribution and outlines the understanding among the project team members regarding the actions and processes necessary to facilitate effective communications for all stakeholders. • Facilitate meetings and provide updates as required to maintain open communications among all stakeholders throughout the implementation process.
