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Basic Information

Reference Number

0000325848

Issuing Organization

The City of Jacksonville

Owner Organization

Engineering

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP- On-Call Hauling Services Re-Bid

Title

RFP- On-Call Hauling Services Re-Bid

Source ID

PU.AG.USA.1010.C10546876

Details

Location

United States, North Carolina, Onslow County

Delivery Point

City Hall, 815 New Bridge Street. Jacksonville NC 28540

Purchase Type

Duration: 2 years
Option: 2 one year options

Piggyback Contract

Description

The City of Jacksonville is requesting proposals for On-Call Hauling Services to include the following items. A complete Scope of Work is included in this Request for Proposal as Exhibit A.

- The City of Jacksonville is requesting bids for an on-call hauling service to provide trucking services to haul various materials such as, but not limited to,
  hot mix asphalt, chip rock, crushed aggregates, gravel, quarry spalls, granular road salt, tree and vegetative debris, excavated soils, etc.
- This on-call service will be used as needed by the City of Jacksonville and its affiliates. Periodically, Marine Corps Base Camp Lejeune may engage the City
  to utilize hauling services.
- Bids shall be based on an hourly rate for the equipment that will be utilized. This hourly rate shall include all associated costs incurred while running the
  equipment such as; the truck, driver, all associated maintenance, fuel, etc. Different sizes of truck or equipment may be required depending on the particular
  job, therefore hourly rates should reflect this based on the varying sizes of truck. Contractor shall be guaranteed a minimum of 4-hours of hauling time for normal
  hauling operations.
- The City provides no guarantees whatsoever concerning the total amount of work to be done under this contract.
- The City shall attempt to provide 24-hour notification to the Contractor when hauling services are necessary. This should provide a reasonable response time for
  the Contractor to prepare for the Work required and to receive all relevant information pertaining to the Work.
- In times where Emergency Response is needed, the City may request hauling and disposal services with a notice of 8 hours or less.
- The Contractor must be able to obtain (or already have) access to board Marine Corps Base Camp Lejeune. While this on-call service will be used by the City of
  Jacksonville, there will be occasions where the Contractor is required to provide services to Marine Corps Base Camp Lejeune to perform services on behalf of the
  City of Jacksonville.
- All load tickets, disposal tickets, or any other supporting documentation shall be available upon request and submitted with request for payment.
- The City shall clearly identify the beginning and destination locations for each

Proposals will be received at the City of Jacksonville, 815 New Bridge Street, Jacksonville, NC 28540 on or before
10:00 a.m. Eastern Standard Time on July, 28 2023.

Attached are important instructions and specifications regarding responses to this RFP. Failure to follow these
instructions could result in Proposer disqualification.

In order to be considered, all proposals must be submitted in writing. Firms mailing proposal packages should allow delivery time to ensure timely receipt of their proposal. The responsibility for getting
the proposal to the City of Jacksonville Engineering on or before the specified time and date is solely and strictly the responsibility of the proposing firm. The City will in no way be responsible for delays
caused by any occurrence. Proposals may be hand carried or mailed to:

City of Jacksonville
ENGINEERING
Attn: Roy Bredahl
815 New Bridge Street
Jacksonville, NC 28540

Hours of Operation: 8:00 am - 5:00 pm
Monday through Friday
Phone: (910) 938-6552
Email: rbredahl@jacksonvillenc.gov

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all proposals, and to accept that Proposal or Proposals which appear to be in the Owner's best interest.

LICENSURE: Contractor is required to comply with all NCDOT licensures and requirements.

WITHDRAWAL OF PROPOSAL: No Proposal may be withdrawn within sixty (60) days after the date it is received.

FEDERAL FUNDING: The award of a contract under this solicitation may be paid with federal funding. Funding is contingent upon compliance with all terms and conditions of funding award.
All prospective firms shall comply with all applicable federal laws, regulations, executive orders, FEMA requirements and the terms and conditions of the funding award. In addition, firms providing
submittals shall be responsible for complying with state law and local ordinances.

FEDERAL CONTRACT PROVISIONS: The following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708);
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment
(31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324); and additional FEMA Contract Provisions as allowed by the Uniform Guidance
Rules, all as defined in Exhibit F - City of Jacksonville Proposer/Vendor Federal Provisions Certification Form, which must be submitted with Bid Proposal.

TAXES: The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices.

COMPLIANCE: All work shall be preformed in compliance with OSHA, State, Federal, Health and Safety regulations, guidelines and reporting laws.

TERM: The initial term of this agreement is for a timeframe beginning September 1, 2023 through August 31, 2025 with an option to renew for two (2) additional one (1) year terms.

TERMINATION: Agreement may be terminated by either party at will. No termination may be effected unless the other party is given ten (10) days written notice by Certified Mail.

INSURANCE: Contractor must obtain, and provide, proof of the following types of insurance with the dollar limits designated, prior to beginning work with the City of Jacksonville.

Comprehensive General Liability - $1,000,000 Single Limit/$2,000,000 Aggregate
Automobile Liability - $1,000,000 Single Limit
Workers’ Compensation – NC Statutory Limits

ADDITIONAL INSURED REQUIREMENT: The City of Jacksonville must be listed as an Additional Insured (AI) on the General Liability and Automobile insurance policies.

CONTROLLING LAW: Any agreement, contract, or purchase order resulting from this invitation, request for bid, quote, or request for proposal shall be governed by the laws of the State of North Carolina.

If you have any questions, please contact Roy Bredahl via email at: rbredahl@jacksonvillenc.gov.

See attached RFP for more information. RFP prevails over bidnet posting.

Dates

Publication

07/24/2023 09:44 AM EDT

Bid Intent

Not Available

Questions are submitted online

Closing Date

07/28/2023 10:00 AM EDT

Contact Information

Roy Bredahl

910-938-6552

rbredahl@jacksonvillenc.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Federally Funded

- Insurance Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.