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Basic Information

Reference Number

0000221280

Issuing Organization

The City of Jacksonville

Owner Organization

Public Services Division

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

8/16/2019 - 7140-7150

Title

Grit and Grease Chamber Cleaning

Source ID

PU.AG.USA.1010.C27576

Details

Location

United States, North Carolina, Onslow County

Delivery Point

Onslow County, North Carolina

Purchase Type

One Time Only- Delivery Date:09/20/2019

Piggyback Contract

Description

REQUEST FOR QUOTES
GRIT & GREASE CHAMBER CLEANING SERVICES

Introduction

The City of Jacksonville is seeking quotes for services to clean and remove grit and grease from four (4) pumping quarterly and to clean grit chambers at the City’s Wastewater Treatment Facility, twice annually.

Quotes Due

All quotes are due by 3:00 p.m. on August 28, 2019 for services noted on this Request for Quotes. Interested bidders must sign this Request for Quotes and either email it to Barrysha Wilson at bwilson@jacksonvillenc.gov or deliver it to the Public Services Department, Administrative Division, at Jacksonville City Hall, 815 New Bridge Street, Jacksonville, NC 28540. The responsibility for submitting bids (including all documents requested herein) is solely and strictly that of the bidder. The CUTY is not responsible for delays caused by any other occurrence. Quotes received after the time and date stated above will not be considered.

Award of Bid

Work will be awarded to the lowest responsive, responsible bidder.

Payment Terms and Purchase Order Terms and Conditions

The City agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The City does not agree to the payment of late charges or finance charges assessed by the seller for any reason. By accepting a City of Jacksonville Purchase Order, Vendors agree to all Terms and Conditions of the Purchase Order attached herewith as Exhibit 1.

Terms

The initial term of this agreement will begin upon the issuance of a Purchase Order through June 30, 2022 with an option to renew for two (2) additional one (1) year terms.

Termination Agreement

Either party at will may terminate this AGREEMENT. No termination may be effected unless the other party is given thirty (30) days written notice. Adjustment for any termination shall provide for payment to the VENDOR for approved services rendered prior to the date of notification of termination.

Compliance

All work shall be performed in compliance with OSHA, State, Federal, Health and Safety Regulations, guidelines and reporting laws.

Rights

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all proposals, and to accept that proposal or proposals which appear to be in the Owner’s best interest.

Questions and Site Visits

Potential bidders may direct questions and requests for Site Visits to Anthony Futrell, Utilities Maintenance Superintendent at (910) 938-5277, email afutrell@jacksonvillenc.gov. All other inquiries shall be directed to (910) 938-5249.

Insurance

The Contractor shall provide the City of Jacksonville Certificates of Insurance and endorsements with the minimum indicated on Exhibit 2.

Withdrawal of Bid

No bid may be withdrawn within sixty (60) days after the date of bid opening.

Taxes

The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices.

Controlling Law

Any agreement, contract, or purchase order resulting from this invitation, request for bid, quote, or request for proposal shall be governed by the laws of the State of North Carolina.

Delivery

All service requests are to be executed and completed within 14 days of receipt of request.

Product Specifications for Grit Chamber Cleaning

Please provide a quotation for the removal and disposal of floating grease and solids, as well as settled sludge, from the City of Jacksonville Wastewater Treatment Plant grit chambers and four (4) pump station wet wells: Henderson Pump Station (PS), Brynn Marr PS, Ellis PS and the Main PS. Wet wells are to have heavy buildup of grease and sludge removed and disposed of properly at a location provided by the contractor and approved by the City and applicable regulatory NC State Agency. All liquids are to be returned to the wet well to reduce the volume of material hauled off. The estimated quantity of grease and sludge to be removed is up to 48 tons. Bids submitted are to be cost per hour to include offsite disposal. Each of the stations should be listed separately as well as the grit chambers for billing and accounting purposes. After completion of work, the City will pay the Contractor based upon the final number of hours actually required to remove and dispose of the grease/sediment/non-dissolvable solids.

Dates

Publication

08/16/2019 09:51 AM EDT

Bid Intent

Not Available

Questions are submitted online

Closing Date

08/28/2019 03:00 PM EDT

Contact Information

Barrysha Abney

910-938-5249

bwilson@jacksonvillenc.gov

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.