SSN-RCC-2025-002 - Proposed SS to CollegeNet Inc for 25 Live Academic Scheduling and LYNX Interface

PROPOSED SOLE SOURCE AWARD TO COLLEGENET INC. FOR 25LIVE ACADEMIC SCHEDULING AND LYNX DATA INTERFACE $27,887

Rockland Community College is considering the issuance of a Sole Source award to CollegeNet Inc for 25Live Academic Scheduling and LYNX Banner Data Interface for the College.      

This award may be made on a sole source basis in accordance with the Rockland County Procurement Policy.

TERM: One Year   

The CollegeNET system is currently in use by Rockland Community College, and continuity of service is critical to maintain integration with existing institutional systems, ensure uninterrupted support for students, faculty, and staff, and protect prior investments in implementation and training.

CollegeNET 25Live Scheduling System

• Provides a comprehensive, cloud-based platform for academic and event scheduling.
• Enables centralized management of classrooms, conference rooms, and other campus facilities.
• Supports scheduling workflows for both academic course sections and non-academic events.
• Offers real-time availability, conflict checking, and resource allocation to improve space utilization.
• Integrates with campus calendar systems and provides self-service features for faculty, staff, and students.

• Provides the official CollegeNET-certified interface between 25Live and the institution’s Ellucian Banner system.
• Enables automated, two-way exchange of data between Banner and 25Live, including:
  • Academic course sections
  • Meeting patterns and scheduling data
  • Room assignments and utilization updates
• Ensures consistency of scheduling data across systems, reducing manual entry and errors.
• Maintains compliance with vendor-supported integration standards.

• Vendor-hosted SaaS environment, including system updates, upgrades, and security patches.
• Access to vendor’s technical support team for troubleshooting and system configuration.
• Ongoing maintenance of the LYNX interface to remain compatible with both 25Live and Ellucian Banner version updates.
• User documentation, training resources, and knowledgebase access for institutional staff.

• Continued use of 25Live ensures seamless transition from prior scheduling practices without disruption to academic and event operations.
• LYNX interface guarantees accurate synchronization between 25Live and Banner, a requirement to support academic scheduling and campus operations.
• Alternative systems would require significant reimplementation costs, retraining, and risk of data and process disruption.