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Basic Information

Reference Number

0000327688

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

520720

Title

MOBILE RADIOS: REMOVE, INSTALL, REPAIR, SERVICE AND PARTS

Source ID

PU.MU.USA.287928.C14278376

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Description

It is the intent of these specifications is to establish a contractor to install, remove, repair and purchase replacement parts for mobile radios for the City of Rochester.

Bidder shall provide percentage off contract for the purchase of Motorola Mobile Radio Parts and Repairs.

Bidder shall provide percentage off contract for the purchase of General Motors Mobile Radio Parts and Repairs.
The City requests a flat rate to remove and install Motorola and General Motors mobile radios in various vehicles for City. These include but are not limited to: pick-up trucks, sedans, dump trucks and front end loaders.

            SPECIFICATIONS

Removal of radios, primarily Motorola and General Electric models.

Installation of radios, primarily Motorola and General Electric models.

Complete repairs on all Motorola and General Electric Mobile Radios.

Supply replacement parts for Motorola and General Electric Mobile Radios.

SERVICE REQUIREMEENT
Authorized City representatives will call the contractor for service on an as-needed basis during standard working hours. The authorized representative will arrange pick-up and/or delivery at the time of order.

Repair shall be completed within five (5) days of receipt of equipment to be repaired.

Contractor will be responsible for pickup and delivery of radios from any City facility within the City limits.

Removal and/or installation shall be completed within three (3) days after receipt of order.

The contractor must give the authorized representative a cost estimate for each job. The City reserves the right to cancel a job if the cost estimate is unacceptable.

The contractor must provide a service slip to the authorized representative identifying the serial number and description of each radio removed from City premises for repair at the contractor’s facility.

Dates

Publication

08/14/2023 04:36 PM EDT

Closing Date

08/31/2023 11:00 AM EDT

Contact Information

Antoinette Downing

585-428-7389

antoinette.downing@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Insurance Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
BID PROPOSAL	BIDDER MUST SIGN AND SUBMIT BID PROPOSAL (PDH) ALONG WITH W-9 FORM	Yes	No
W-9 FORM	BIDDER MUST SUBMIT W-9 FORM WITH SIGNED BID PROPOSAL	Yes	No
No entries

Additional Bidding Instructions

Sealed Bids are to be submitted in hard copy to the Office of the Purchasing Agent, City Hall, Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. If specified herein, you may submit your sealed bid electronically through BidNet prior to the closing date and time. Only submit one bid – either in hard copy or electronically (if permitted).

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

BID CLOSING:Thursday, August 31, 2023 at 11:00 A.M
Join Zoom Meeting https://cityofrochester.zoom.us/j/8926058590
Meeting ID: 892 605 8590

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.