A. Construction Site Visits The BOARD members shall visit the project site to keep abreast of construction activities and to develop a familiarity with the work in progress. The frequency, exact time, and duration of these visits shall be as mutually agreed upon among the BOARD, the OWNER and the CONTRACTOR. In case of an alleged differing site condition, or construction problem, it will be advantageous, but not absolutely necessary for the BOARD to personally view such conditions. Photographs and descriptions of these conditions, by both parties, will suffice if viewing, by the BOARD would cause delay to the project. B. Establish Procedures During its first meeting at the job site, the BOARD shall, with the agreement of all parties, establish procedures for the conduct of its routine site visits and its hearings for consideration of disputes and claims. The conduct of its business shall, in general, be based on the specification provisions. C. Recommend Settlement of Disputes Upon receipt by the BOARD of a written appeal of a dispute, either from the OWNER or the CONTRACTOR, the BOARD shall convene a hearing to review and consider the dispute. Both the OWNER and the CONTRACTOR shall be given the opportunity to present their evidence at these hearings. Both the OWNER and the CONTRACTOR are encouraged to provide exhibits, calculations, and any other pertinent material to the BOARD for review prior to the hearing. All such material shall be given in the same form and content to all parties to this agreement. It is expressly understood that all BOARD members are to act impartially and independently in the consideration of facts and conditions surrounding any dispute presented by the OWNER or the CONTRACTOR, and that the recommendations concerning any such dispute are advisory. The BOARDís recommendations shall be based on the pertinent contract provisions, and the facts and circumstances involved in the dispute. The recommendations shall be furnished in writing to the OWNER and the CONTRACTOR. D. Member Replacement Should the need arise to appoint a replacement BOARD member, the replacement member shall be appointed in the same manner as the original member was appointed. The selection of a replacement BOARD member shall begin promptly upon notification of the necessity for a replacement and shall be completed within four weeks. This Agreement will be amended to indicate change in BOARD membership.
