Specifications include, but are not limited to: 1. The New York City Administration for Children’s Services (ACS) seeks a qualified responsible vendor to provide On-Call Remote Graphic Arts services relating to graphic design for materials specifically for the Division of Administration and electronic form design, including uploads of forms to a database. 2. Vendor will provide graphics services on an as-needed-basis including but is not limited to the following: a. Design of agency wide forms and convert hard copy forms into electronic documents. Forms will be the majority of the work. b. Design forms that can be uploaded onto a forms database. c. Design input of text and photographs/vector for a Monthly Newsletter. d. Design and create interactive flyers/announcements/evites. e. Design of interactive/online maps. f. Design of books, pamphlets, info graphs, PowerPoint presentations for in-house divisional meetings. g. Logo design for promotional educational items for Divisional events. h. Design of banners and posters for division events. i. Design of certificates and plaques for division events. 3. Vendor must maintain general commercial liability insurance. 4. Vendor will have a dedicated work e-mail account for receipt of ACS requests and communication. 5. Vendor will meet with ACS representatives on an as-needed basis to discuss operational issues. 6. Vendor must have and be able to use computer graphic tools (computer and appropriate software) to provide all services discussed in the scope of work. 7. Vendor shall be expected to work off-site but be available to meet periodically remotely via Microsoft teams to discuss projects. 8. If vendor expects to be on-site, he/she must carry photo identification cards issued by the Vendor. All Vendor personnel must conspicuously display photo identification card which should include the individual’s name and the Vendor’s business name at all times. No employee or other agent of the Vendor shall be permitted to provide services or even enter location without proper identification. 9. ACS may require that Vendor cease using a specific individual to provide services pursuant to the contract. The Vendor shall replace any such individual to ensure that ACS continues to receive all services required of Vendor pursuant to the contract. 10. Confidentiality: Vendor and its personnel will maintain the strictest confidentiality regarding all information obtained in the course of this Agreement.
