1.) Copier/Printer Description 1.1 All copier/printer equipment must be from one manufacturer's product line. The total number of different copier machine models is not to exceed 9. 1.1.1 All copier / printer models must use common printer drivers for the client PCs 1.1.2 All copier / printer models must have optional user id / password based security feature which will enable city to restrict print / copy function to only authorized users. The user id / password must be obtained from Microsoft Active Directory. 1.1.3 All Copier / Printer models must have ability to produce reports of usage by user ID. 1.1.4 All Copier / Printer models must have an option to only start printing when activated by password at the printer 1.1.5 Use common web interface to manage individual printers 1.1.6 Have at least a 100 GB hard drive to hold scanned docs that can be accessible through the network 1.1.7 Have at least 64 end user manageable file storage areas 1.1.8 Have programmable function keys 1.1.9 Duplex printing as default 1.1.10 All device are to be network accessible using a TCP/IP addressable on board menu driven system 1.1.11 Have at least one drawer with a 2,000-Sheet Capacity 1.1.12 USB Direct Scan & Print 1.1.13 High Speed Auto Duplex 1.1.14 Standard network printing 1.1.15 Energy Star Rated 1.1.16 Eco-Friendly 1.1.17 Secures print output 1.1.18 Secures data 1.1.19 Creates secure PDF 1.1.20 Controlled Access 1.1.21 Color Scanning (where applicable) 1.1.22 Stapling 1.1.23 Fully functional programmable function keys to allow for one touch operation for scanning or printing 1.1.24 Copy Process Indirect Electrostatic Photographic Method (Dry Process) 1.1.25 Type Laser Technology 1.1.26 Print Resolution 2400 x 600 dpi (with Smoothing) 1.1.27 Page Memory/Hard Disk Drive of at least 1GB RAM, 60 GB HDD 1.1.28 Multiple Copying Up to 999 copies 1.1.29 Reproduction Ratio from 25% to 400% 1.1.30 Monthly Copy Volume Maximum 150,000 1.1.31 Copy Density Control Automatic Toner Density Monitoring and Dispensing from Toner Cartridge 1.1.32 Support Paper Weights of 17-28 lb. 1.1.33 Special Paper Bypass: Envelope, Tab Sheet 1.1.34 fully network addressable and configurable using a standard windows browser 1.1.35 Print Engine Resolution 2,400 x 600 dpi 1.1.36 Drivers Win 10/11, UNIX, Linux 1.1.37 Network OS Windows Server 2016 or higher; UNIX, Linux 1.1.38 Protocols IPX/SPX, TCP/IP (IPV4/V6), EtherTalk, AppleTalk PAP, LPR/LPD, IPP w/Authentication, SMB, Netware 1.1.39 Printer Language PCL6 & PostScript 3, XPS 1.1.40 Connectivity Ethernet (RJ45 connector) 10/100/1000BaseT, USB 2.0 or higher 1.1.41 Microsoft Entra printing support. This feature allows a copier to connect directly to our Entra environment over the internet and print within our organization 1.1.42 Copiers must work with both Windows 11 and Windows 11 ARM 1.2 Scan function: 1.2.1 The user must be able to select the network server / folder location to save the scanned image. 1.2.2 City should be able to designate a default location for saving scanned images for each user based on the User ID. 1.2.3 Scan function must be able to scan duplex 1.2.4 Scan Resolution 100 dpi, 150 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi 1.2.5 Scan Speed 57spm LT-Size@300dpi (B&W)/43spm LT-Size@300dpi (Color) 1.2.6 File Format TIFF, PDF, Slim PDF, JPEG, XPS MS Word, MS Excel, Searchable OCR PDF 1.2.7 Authentication LDAP, SMTP, Windows Server Domain 1.2.8 Scan to: its hard drive, UBS drive, network drive and email 1.3 All copier/printer equipment proposed by the prospective vendor must be in each of the proposed groups and must have these general features: 1.3.1 New and currently marketed by the manufacturer. No refurbished, remanufactured or demonstration models allowed. 1.3.2 Digital. 1.3.3 Sheet fed. 1.3.4 Capable of reproducing on various weights of paper upward from a minimal paperweight of 16-pound bond using new, punched, and recycled paper, transparencies, envelopes, and labels. 1.3.5 Include multiple paper trays for letter, legal, and envelope size copying (where applicable). 1.3.6 Utilize dry toner process. 1.3.7 Provide light and dark copy setting for adjusting copy quality. 1.3.8 Ethernet 10/100/1000 Base T network Interface (RJ45 connector). 1.3.9 Is compatible with Microsoft supported environments. 1.3.10 Be compatible with LINUX Red Hat ver. 10 and lower network operating systems. 1.3.11 Utilize TCP/IP protocol. 1.3.12 Work with Crystal Reports ver. 8 or higher. 1.3.13 Work with MUNIS (Tyler Tech. Inc.), Doculex, Laserfiche Rio. 1.3.14 Work with all Windows Operating systems 10 and 11. 1.3.15 Work with all Microsoft Office versions OFFICE 97, 2000, 2003, 2007. 2013, 2016, 2019, office 365 or higher. 1.3.16 Must support Post Script and PCL 6 print protocols. 1.3.17 must have document finishing (stapling) device. 1.3.18 The Prospective vendor must supply all stands, cables, and wiring to make the unit operational.
