This is a combined synopsis/solicitation for “6923G225Q000007 Lead paint abatement/remediation at Quarters L” for The United State Merchant Marine Academy (USMMA) located at 300 Steamboat Rd, Kings Point, New York.
This is a combined synopsis/solicitation for commercial items that will result in a firm fixed priced contract prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice.
This announcement “6923G225Q000007” constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, effective January 19, 2017.
It for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate Request for Quote (RFQ) will not be issued.
The solicitation (6923G225Q000007) is being issued as a Request for Quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a quote. The combined synopsis/solicitation will result in a firm, fixed-price purchase order.
Offerors are advised that they are responsible for obtaining ALL quotation documents and acknowledging any amendments, and should re-visit this website periodically to check for any changes to this notice, updates, or amendments without further notice from the USMMA. As authorized by FAR 5.102, solicitation dissemination is limited to electronic medium, and the USMMA will provide no hard copies. The solicitation, consisting of various documents, specifications, forms, and/or drawings will only be available for download at no charge under Contract Opportunities website via SAM.gov (https://sam.gov/content/opportunities). Further details of all dates and events, including site visit and bid response due date, will be available in the solicitation. No other site shall be used to obtain these documents.
This requirement is a total set-aside for small business. Offers received from firms that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-6, Notice of Total Small Business Aside (Nov 2020) (15 U.S.C. 644) which applies to this solicitation). All responsible small business sources may submit a response which, if timely received, will be considered by the agency.
The associated North American Industrial Classification System (NAICS) code for this procurement is “562910 Remediation Services-Environmental Remediation Services with a small business standard of $750 million
APPLICABLE DAVIS-BACON ACT WAGE DETERMINATION: The Service Contract Act Wage Determination applicable to this requirement is: Department Of Labor Wage Determination Number NY20230012 Modification Number 2 Dated: 04/14/2023 and is available online at the following address: SAM.gov | Home
A Single Firm Fixed Price Award will be made to the responsible quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price, technically acceptable (LPTA) quote. The Government will evaluate offers for award purposes based on an acceptable/unacceptable basis to determine if the quoter meets the requirements described in the requirement and past performance of similar size, scope and complexity.
Statement of Work (SOW)
Lead Abatement/Remediation at resident Quarters L
1. Description of Services
United States Merchant Marine Academy (USMMA) is requesting a lead abatement project at Resident Quarters L. on the USMMA campus. Although these buildings are not covered by the Housing Urban Department (HUD) lead regulations or the Environmental Protection Agency (EPA) – Renovation Repair and Painting Rule (RRP), this work will be conducted in full compliance with these requirements.
Therefore, USMMA is requiring a New York and/or Environmental Protection Agency (EPA) qualified and licensed lead abatement contractor to provide all management, tools, supplies, equipment and labor necessary to accomplish a lead abatement including walls, doors and ceiling plaster removal in the following locations
Images of Area of Concern.
Statement of Work (SOW)
Quarters L Lead Paint Abatement / Remediation
1. Description of Services
A contractor shall provide a New York and/or Environmental Protection Agency (EPA) qualified and licensed lead abatement specialist to provide all management, tools, supplies, notification(s), equipment and labor necessary to perform lead abatement at resident Quarters L in accordance with all federal, state and local laws and regulations.
2. General Requirements
a. Abatement and disposal shall be in accordance with all federal, state and local laws and regulations including but not limited to requirements established by 40 CFR Part 745, EPA (Renovation, Repair, and Painting (RRP) Rule), D.O.T. (49 C.F.R. § 173), and RCRA
b. The contractor shall possess and provide current proof of all federal, state and local trainings, license(s) and certification(s) including but not limited to the RRP, be registered with the EPA and be licensed as a lead abatement contractor through either New York and/or EPA.
c. The contractor shall submit a “Occupant Protection Plan” to the Contracting Officer Representative (COR), Public Safety Department, and Department of Public Works (DPW).
d. The designated work area(s) must be sealed from neighboring occupied areas of the Quarter/academy with the appropriate barriers (i.e., plastic) and hazard notifications (warning signs) per federal, state and local laws and regulations throughout the duration of the project until final clearance has been achieved.
e. All work must be completed using wet methods per federal, state and local laws and regulations.
f. Apply a lead encapsulation paint or primer, over all surfaces to be painted, in accordance with manufacturer’s instructions. The contractor shall use an EPA approved lead encapsulant and provide SDS for all products used throughout the project.
g. Given the sensitive nature of these areas (occupied resident), USMMA is requiring all work to be done in a negative pressure enclosure to minimize impact to building occupants and operations.
h. All work must be completed using HEPA vacuum with a minimum filter requirement capable of capturing particulates of 0.3 microns with 99.97% efficiency and in conjunction with all federal, state and local laws and regulations.
i. Throughout the duration of the abatement/remediation project, the work area(s) must be contained until a formal lead clearance is completed. USMMA’s contracted hygienist shall be on-site to conduct oversight of the lead abatement process, perform air monitoring, and the final lead clearance. The clearance levels for dust wipes per the EPA’s Hazard Standards and Clearance Levels for Lead in Paint, Dust and Soil requirements are as followed: a. 10 ug/ft2 – floors
b. 40 ug/ft2 – porches
c. 100 ug/ft2 – window sills and troughs
j. All work and clearances must be coordinated with the USMMA’s MARAD, COR, Public Safety Department, DPW and contracted IH. If clearance levels are not achieved in accordance with federal, state and local laws and regulations, the contractor shall perform an environmental re-cleaning and undergo another lead clearance process at no additional cost incurred to the government. If required, this process will be repeated until acceptable levels are achieved in accordance with all federal, state and local laws and regulations.
k. The work area must be cordoned off per federal and state laws and regulations with clearly visible barriers (i.e., caution tape) where only authorized and trained individuals related to the abatement project may enter.
l. Establish a containment area in accordance with federal and state laws and regulations, to fully separate the work area from other areas of the building. Maintain and identify emergency exit(s) from the work area or establish alternate exit(s) compliant with all federal, state and local laws and regulations.
m. The contractor will ensure the environment (i.e. air, soil & water sources) is protected and prevent any potential lead and/or lead dust contamination in accordance with all federal, state and local laws and regulations.
n. All electrical equipment shall be run through Ground Fault Interrupt Circuit (GFCI) throughout the course of the project.
o. The contractor shall be responsible for installation and connection of all temporary utilities required to complete the abatement. The contractor shall ensure all electrical equipment run through Ground Fault Interrupt Circuit (GFCI) throughout the duration of the project. DPW personnel will show the contractor where to connect to water and power. The contractor shall provide and install temporary GFCI panels for electrical service.
p. The contractor shall secure infrastructure equipment (i.e., HVAC system) and all other relevant equipment to prevent contamination in neighboring areas per federal, State and local laws and regulations.
q. Provide accurate and complete waste manifest(s) for lead disposal in accordance with all federal, state and local laws and regulations.
r. Provide copies of all federal, state and local notifications.
s. Provide accurate records of abatement completion.
3. Additional Notes
a. Start Date: To be determined (Upon USMMA Contracting Officer’s (CO) award of contract).
Completion Date: 5 days after award of contract.
The completion date includes but is not limited to the submittal process, performance of the work, final air clearance, inspection, waste disposal and waste manifest delivery.
b. A full work plan must be prepared in advance and submitted to the COR, Public Safety, DPW, and contracted IH for approval. The plan must be approved at least two (2) business days prior to commencement of work.
c. All work must be scheduled with the COR at least 48 hours prior to commencement.
d. The academy must be immediately notified of any service and/or activity interruptions. Any potential unforeseen interruptions or issues must be immediately related to the COR, Public Safety Department, and DPW.
e. A pre-bid onsite walkthrough with the DPW, COR, and Public Safety Department will be conducted to identify and mark the proposed area where removal / abatement will take place. The contractor will become familiar with on-sight conditions and restrictions. The square footage identified in the SOW are approximations and will need to be assessed and verified by the contractor during the walkthrough and incorporated into the bid submission. The contractor is responsible for verifying quantities and locations where all work is to be performed. Failure to do so shall not relieve the contractor of its obligation to furnish all labor and materials necessary to perform the work.
f. All work including but not limited to on-site assessment(s) and document review(s), must be completed between normal business hours of operation (7am – 4pm), Monday – Friday, unless additional approval is granted by the CO and COR.
g. Any debris generated during abatement activities will be removed by the contractor daily from the affected area(s) and academy premises. Area(s) will be left neat and clean daily and after work is completed, suitable for all normal academy activities.
- Contractor must properly dispose of waste in accordance with all RCRA requirements. Documentation of this disposal shall be provided to the COR and Public Safety.
- The contractor will be required to abate (remove) the paint materials from the indicated areas. If the paint cannot be removed while still leaving a clean, smooth and paintable surface, the contractor will be required to remove building material (i.e. wood pieces) in its entirety for the selected areas and replace with similar material that meet all regulatory and industry standards.
- Square Footage of removal areas include:
- Quarters L – 3 Car Garage: ~ 110 SF
- Quarters L – Back Deck: ~ 85 SF
These areas will be outlined at the time of the on-site walkthrough. Abatement shall occur to include removal of the selected areas and outlining materials (i.e., paint or marker).
- The contractor shall assume full responsibility and liability for compliance with all applicable federal, state and local regulations related to any and all aspects of the project.
- The contractor is responsible for ensuring client satisfaction throughout the duration of the project. Any discrepancies, issues and concerns identified by the client originating from the contractor will be addressed, documented and corrected in a timely manner.
Note: The contractor is responsible for any subcontractors that may be used throughout this project. Subcontractors are required to adhere to all the requirements set forth within this SOW.
These areas will be outlined at the time of the on-site walkthrough. Abatement is to occur to
include removal of the selected areas and outlining materials (i.e., paint or marker)
INVOICE INQUIRIES: Invoices should be uploaded to einvoice.esc.gov. (Delphi eInvoicing)
Help Desk - (405) 954-3000
NAME AND ADDRESS OF QUOTER
SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTE:
DATE OF QUOTE
a. NAME OF QUOTER
b. STREET ADDRESS
SIGNER
c. COUNTY
a. NAME (type or print)
b. TELEPHONE
AREA CODE
d. CITY
e. STATE
f. ZIP CODE
c. TITLE (Type or print)
NUMBER
*PLEASE FILL IN, SIGN AND RETURN WITH QUOTE*
BASIS FOR AWARD
Award will be made to the responsible, technically acceptable offeror, whose quote, conforming to the combined Synopsis/Solicitation, lowest price deemed to be fair and reasonable
SAM REGISTRATION
All interested parties must have an active registration with the federal SAM system https://beta.sam.gov/ to receive an award.
The provision at 52.212-3 Offeror Representations and Certifications-Commercial items, applies to this solicitation and must be completed via Online Representations and Certifications application (ORCA) at https://beta.sam.gov/
CLAUSES-
52.252-2 Clauses Incorporated by Reference
This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following internet address:Federal Acquisition Regulations (52)
https://www.acquistion.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML
The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation.
The provision at 52.212-2, Evaluation-Commercial items (OCT 2014) applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be deemed the lowest price technically acceptable offer. Delivery, technical capability and past performance will be evaluated to determine technical acceptability.
The clause at 52.212-4, Contract Terms and Conditions - Commercial items, applies to this acquisition.
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition:
52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36 and 52.232-33.
Each offeror shall include a completed copy of the provision at 52.212-3 (FEB 2021) or certification that these have been completed online via Online Representations and Certifications application (ORCA) at https://sam.gov/content/home.
TERMS OF DELIVERY
All delivery shall be FOB Destination:
Delivery and acceptance of deliverables shall be FOB DESTINATION at the following location:
U.S. Merchant Marine Academy (USMMA)
Department of Maintenance and Repair
300 Steamboat Road
Kings Point, NY 11024-1699
COMPLETION OF WORK
The Contractor shall ensure that work for this project is performed in accordance with the criteria herein and that all items/products provided under any resulting contract shall be fully operational at the completion of work for this project.
INVOICE SUBMISSION INSTRUCTIONS -
DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi
eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov. Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web-portal:
1. Vendors shall have electronic internet access to register in the U.S. General Services
Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal;
2. The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password;
3. Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code;
4. Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a Delphi eInvoicing web-portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing;
5. Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR.
SITE-VISIT:
An organized site visit has been scheduled for: Thursday, June 5th, 2025 @ 11:00 A.M. ES
Participants will meet at: Quarters L, located at the U.S. Merchant Marine Academy Kings Point, NY 11024. Attendance at the site-visit is highly recommended. As per FAR part 52.237-1, "In no event shall failure to inspect the site constitute grounds for a claim after contract award."
Please notify the Contracting Officer, Carmen I. Feliz at felizc@usmma.edu, and courtesy copy the Contract Specialist Amit Narine, at narinea@usmma.edu with company name and the name of representative(s) attending the site visit no later than 11:00 A.M. Thursday June 5th, 2025 .
Offferors are also requested to submit any questions from the review of this solicitation package in writing via email. All questions should be emailed to the USMMA Procurement Department with the solicitation number 6923G223Q000010 in the subject line. Responses to questions will be issued by amendment to this solicitation package via this notice.
Signed quotes are due NO LATER THAN 0900 A.M. EST on Friday June 28th, 2023 via email to: Contracting Officer, Carmen I. Feliz at felizc@usmma.edu, and courtesy copy the Contract Specialist Amit Narine, at narinea@usmma.edu with company name and the name of representative(s) attending the site visit no later than 12:00 A.M. Monday June 26h, 2023.
Quotes shall be submitted electronically via email ONLY.
Any quote, modification, revision, or withdrawal of a quote received after the exact time specified in this solicitation shall be determined as late and will not be considered unless the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.
For information regarding this solicitation, please contact:
Contracting Officer Carmen I. Feliz, at felizc@usmma.edu
516-726-6149
Or
Contract Specialist Amit Narine, at narinea@usmma.edu
516-726-6032
