This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by Network Contracting Office 2 (NCO 2) for the purpose of collecting information on leasing a refrigerated food truck for the Bath (76 Veterans Avenue, Bath, NY 14810) and Canandaigua (400 Fort Hill Avenue, Canandaigua, NY 14424)VA Medical Centers. The VA is seeking to provide for this requirement as of 4/1/2026 to establish a new service. The NAICS code identified for this requirement is 238290 Other Building Equipment Contractors. The requirement is detailed in the Performance Work Statement section of this document. (e) Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to leia.labruna@va.gov by Wednesday, January 14, 2026 by 12:00PM EST. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the package, this may result in the contractor not being considered in the Government s Procurement Strategy. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent points of contact for company, socioeconomic verification in SAM and SBA, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. PERFORMANCE WORK STATEMENT (PWS) This requirement is for elevator service and maintenance agreements for elevators located at the Bath VA Medical Center 76 Veterans Avenue, Bath, NY 14810 and the Canandaigua VA Medical Center 400 Fort Hill Avenue, Canandaigua, NY 14424 from 04/01/2026 to 03/31/2031. The service and maintenance agreements shall include all material, labor, supervision, tools, supplies, and any other items necessary to perform: All scheduled inspections, services, adjustments and repairs for all elevators listed in section B.2.5 of this solicitation All required unscheduled adjustments, services and repairs for all elevators listed in section B.2.5 of this solicitation during business hours 24hr a day/ 7day a week emergency call back service for all elevators listed in section B.2.5 of this solicitation shall be within two (2) hours of telephone request. Technicians shall be on-site at each facility once per week, 52 weeks/year. All service and repair work shall be performed in compliance with the latest approved edition of the ASME A17.1/CSA B44-2022: Safety Code for Elevators and Escalators, as of 2022 (American National Standard Institute Elevator Code ANSI, and American National Standard Institute, Inspectors Manual ANI, A17.2). As well as all other applicable code including NFPA 70E and OSHA Requirements - OHSA 1917.116 - Elevators and escalators; OSHA 1926.552 - Material hoists, personnel hoists, and elevators; OSHA 1910.147 The Control of Hazardous Energy (lockout/tagout). B.2.1 GENERAL REQUIREMENTS B.2.1.1 CONTRACTOR QUALIFICATION The contractor shall have 5 years of experience providing elevator maintenance services and assigned elevator mechanics and apprentices shall be certified by the International Union of Elevator Contractors or have equivalent qualifications. Elevator Mechanics shall have 3 years of experience maintaining elevators and dumbwaiters of the same type listed. A certified Journeyman mechanic shall always be present when apprentices are performing maintenance. Proof of personnel certification shall be furnished to the Contracting Officer (CO) with the Offeror s quote by the due date specified on SF1449, block 8. The CO shall also review for approval the qualifications and approve each elevator mechanic and apprentice before they can perform on-site repairs for this requirement should change after offer submitted. B.2.1.2 KEY PERSONNEL AND TEMPORARY EMERGENCY SUBSTITUTIONS During the first ninety (90) days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer, in writing, within 15 calendar days after the occurrence of any of these events and provide the information required by section B.2.1.1 above. After the initial 90-day period of the contract, the Contractor shall submit the information required by section B.2.1.1 to the Contracting Officer at least 15 days prior to making any permanent substitutions. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes shall have comparable qualifications to those of the people being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receiving all required information on the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel. For temporary substitutions where the key person will not be reporting to work for three (3) consecutive workdays or more, the Contractor will provide a qualified replacement for the key person. This substitute shall have comparable qualifications for the key person. Any period exceeding two weeks will require the procedure as stated above. B.2.1.3 WORKING HOURS: The maintenance work outlined in this PWS shall be performed during normal working hours of 7:00 AM to 4:30 PM, Monday through Friday, holidays excepted. Federal Holidays observed by the Department of Veterans Affairs are: New Year s Day, Labor Day, Martin Luther King Day, Columbus Day, President s Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day and Christmas Day. Upon arriving at the installation to perform services, the contractor shall report to the Contracting Officer s Representative (COR), before and after performance of service, providing evidence of service performed. Offeror shall submit with its quote a statement of the hourly rates for regular time, time and one-half hourly rate, and double time both for mechanics and helpers." Offeror shall indicate what constitutes time and one-half, as opposed to double time. Time and a half labor rate shall come into effect for work performed outside of normal business hours as defined above. Double time labor comes into effect for work performed outside on Sundays and Federal Holidays. The wage premiums for both time and a half and double-time rates in excess of those stated in B.2.3 shall be considered within the scope of this contract but not funded. Additional Overtime (OT) premiums not covered under section B.2.3 shall be funded either by a purchase card or by a modification to the contract by the Contracting Officer as required. The Contractor shall provide emergency service for all elevators included in this contract. Workman shall report to the site of the emergency within two (2) hours after receipt of a request for such service by telephone or otherwise from the Contracting Officer s Representative (COR), This emergency callback service shall be to provide uninterrupted elevator service. Upon arriving at the installation to perform services, the contractor shall report to the Contracting Officer s Representative, before and after performance of service, providing evidence of service performed. B.2.1.4 SCOPE OF COVERAGE The Contractor shall not be required to make renewals or repairs necessitated by proven negligence or misuse of the equipment by persons other than the Contractor, Contractor representative and employees, or by reason of any other proven cause except for normal wear and tear. All needed repairs caused by negligence and abuse shall not be considered within the scope of this contract and shall be funded separately. EXAMPLES OF THESE ARE: Refinishing, repairing, or replacing car enclosures, hoistway enclosures, hoistway door panels, frames and sills, and primary distribution power supply panels and feeders. Cost of repairs, replacements or removal necessitated by any cause, other than ordinary wear, which is occasioned by negligence or abuse by personnel other than the Contractor. Negligence or abuse shall be determined by a joint decision as may be arrived at by qualified representatives of the VA and the Contractor, and/or by qualified 3rd party retained by VA. The Contractor shall not be responsible for upgrading equipment to meet changes in code requirements as directed by insurance companies, federal, state, municipal, or other governmental authorities. The Contractor shall be responsible for notifying the COR, in writing, of the existence or development of any defects in, or repairs required to, the elevator equipment which the Contractor does not consider to be the Contractors responsibility under the terms of the contract. The Contractor shall be responsible for giving immediate notice to the Contracting Officer's Representative (COR) or their designated representative of any condition which is discovered that may present a hazard to either the equipment or passengers B.2.1.5 PARTS The Contractor shall furnish all lubricants, cleaning supplies and tools necessary to perform the work described herein. All lubricants shall be as recommended by the manufacture of the equipment or equal thereto. The Contractor shall furnish and install or repair when necessary motors, generators, controllers, selectors, worms, gears, thrust bearings, windings, commutators, armatures, pulleys, traction sheaves, hoist cables, coils, circuits, magnet frames, relays, contacts, printed circuit boards, solid state controls, logic circuits, control fuses, cams, car doors, hoist way door hangers, tracks and door gibs, door operating devices, interlocks and contacts, safety devices, governors, push buttons, annunciators, integrated circuit board batteries, emergency car light and all batteries (including those for emergency lowering, smoke and fire sensors and related equipment), hall lanterns and indicators, lamp replacement in signal system and all other elevator signal and accessory equipment. All parts shall be of the original manufacture s design and specification or equal thereto. Replacement of hoisting, compensating and governor cables are not covered by this contract. Prior notification must be made to the COR and approval must be authorized by the contracting officer before proceeding with any cable replacement. Replacement will be authorized by a separate purchase order. The Contractor shall NOT supply and replace fluorescent ballast or lamps for car lighting fixtures or floor covering on elevator platform. The existing emergency call systems located in the cars shall be maintained according to manufacturers specifications. B.2.1.6 SCHEDULED DOWNTIME Not more than one elevator per bank shall be put out of service at one time for regular maintenance, testing, lubrication, and servicing, The time of day that each elevator can be shut down for routine maintenance shall be scheduled with the COR to minimize the disruption caused by the elevators being out of service. Generally, all shutdowns will be accomplished during business hours, or otherwise determined by the COR. If for any reason an elevator should be out of service for more than the usual double shooting time of 30 to 60 minutes, the Contractor shall notify the COR when the elevator was taken out of service, the reason why and what time the elevator is expected to be put back in service for proper and safe operation. The following schedule will be considered maximum shutdown times allowed: Major Repairs Cables-hoist, governor, compensating and tail ropes. Completion within 4 calendar days after replacement cables are received. Brake coils and motor field coils - 7 calendar days. Rewind motor or MG set armature -14 calendar days. Turn down and undercut machine commutator 4 calendar days. Governor repairs -4 calendar days Replace motor bearing- 5 calendar days. Minor Repairs: Completion within 1 calendar-day. Replace relay coils Replace relays Replace door interlocks Replace door guides Door operator repairs Repair selector drive tape Replace door operation motor Replace selector drive motor Replace brake linings Replace valves (hydraulic elevator) Replace pump unit (hydraulic elevator) B.2.1.7 PERFORMANCE A. The Contractor shall keep the elevator maintained to operate at the original contract speed, keeping the original performance time, including acceleration and retardation as designed and installed by the manufacturer. The door operation shall be adjusted as required to maintain optimum door opening and door closing time. Any changes shall be discussed with the COR and approved before implementation. Each item must be operable and available for use 90% of the Medical Center s normal work hours. Scheduled maintenance time will be excluded from normal work hours. Failure to meet this requirement for three consecutive months may be grounds for default action. Average wailing time- the amount of time the registering of a hall call to the moment the elevator arrives at the landing (computed over 24 hours period). Door opening lime - measured from start of door open until the doors are fully open. Door closing time - measured from the start of door close to the time when hoistway doors are fully closed. Accuracy of leveling under all load conditions. Variance from rated speed regardless of load shall not exceed plus/minus five percent (5%). Both VA facilities reserve the right to conduct inspections and tests as and when deemed advisable. If it is found that the elevators and associated equipment are deficient either electrically or mechanically, the Contractor will be notified of these deficiencies in writing and it shall be his responsibility to make the necessary corrections within 5 calendar days or the VA may default the Contractor, reprocure, and charge the work back to the Contractor. Approximately three (3) months prior to the end of the contract term, both facilities shall make a thorough maintenance inspection of all elevators covered under the contract. At the conclusion of this inspection, facilities shall give the Contractor written notice of any deficiencies found. The Contractor shall be responsible for correction of these deficiencies within 30 calendar days after receipt of such notice. B.2.1.8 EQUIPMENT, WIRING, AND CIRCUIT CHANGES: The Contractor shall not make any changes or alterations to the existing mechanical equipment, circuits, circuit wiring, programming, or sequencing, nor alter the original circuit or wiring design of the elevators unless changes are authorized in writing by the Engineering Manager, as hereinafter provided. The Contractor shall submit any proposed changes to the Engineering Manager, for approval. The submission shall be complete, neatly prepared, drawings, and wiring diagrams as well as a complete description of the proposed changes. Prior to submitting the proposed change to either facility, the Contractor shall at his own cost and expense have obtained comments from the original equipment manufacturer concerning the overall effect of such changes on the system. If changes are made, Contractor shall provide as-built drawings of modifications. B.2.1.9 RECORDS The Contractor shall maintain a complete, orderly and chronological file, including drawings, complete parts lists and copies of all reports as required by these specifications. A record of all call backs and repairs shall be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties. The file shall be available for inspection upon request and a copy of this complete file shall be furnished to the VA facility during the last month of each contract period. This monthly report shall indicate the elevator number, date work was performed, type of work (emergency replacement or repair), brief description of the work performed, man-hours expended, and materials used. The contractor will provide written reports to the VA weekly of the work accomplished and document all preventative maintenance and other maintenance performed. The contractor shall provide all Joint Commission documentation monthly to the VA. The Contractor shall provide and keep current suitable check charts for each elevator. One shall be kept in the appropriate machine room of the building in which the elevator is located; a copy shall be turned over to the COR. Upon completion of maintenance, the contractor shall properly initial the chart to indicate the work has been completed. In addition to the check charts in each machine room the Contractor shall maintain, on the premises a log of arrival and departure times of all Contractor employees. The log shall contain columnar line entries for date, employee position classification, employee name, time of arrival, time of departure, hours worked and type and extent of work performed on each unit. The log shall be kept in the VA, Engineering Service and shall be completed when the Contractor's employee checks in and out for each service visit. B.2.1.10 IDENTIFICATION, PARKING, SMOKING AND VAMC REGULATIONS Contractor employees shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the vendor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement of parking violations by the vendor under any conditions. Smoking is prohibited anywhere on the VAMC campus(s). Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. B.2.1.11 REPAIRS COVERED UNDER DAVIS BACON ACT (DBA) Description of repairs: Once off repair Over $2,000.00 Repair takes 32 hours of onsite work to complete When above repairs in letter A of this section are required, the Contracting Officer (CO) and the Contracting Officer Representative (COR) shall be notified and provided with details of the required repairs. The repairs covered under this section are subject to the construction clauses listed within this contract and attached DBA Wage Determinations. Contractor shall be required to provide certified payroll documents covering work performed under the identified repair. B.2.2 MAINTENANCE PROGRAM Scheduled service shall include the following tasks listed in this section and shall be performed in accordance with the schedules listed in section B.2.5. A record shall be maintained by the Contractor of non-emergency maintenance items in need of correction which comes to his attention, and he shall provide this list to the COR. The Contractor shall complete all repairs possible during the scheduled maintenance visits and coordinate with the COR to schedule the completion of all remaining repairs during regular business hours. Reports shall be submitted weekly. B.2.2.1 CLEANING, LUBRICATION, AND ADJUSTMENT SERVICES: As required, including, but not limited to: motors, generators, controllers, relay panels, selectors, leveling devices, switches on car and in hoistway, hoistway door and car door or gate operating device, interlocks and contacts, guide shoes, guide grooves in hoistway and car door sills, hangers for all doors and car doors or gates, signal system, car safety device, governors, tension frames and sheaves. Pit shall be cleaned, lubricated and adjusted. Hoist motor and generator brushes shall be checked for wear a minimum every two weeks. Accumulated carbon dust shall be removed from commutators, brush rigs and winding at the same time. Cleaning and refinishing painting of the interior of cars and exterior surfaces of hoistway frames and doors are excluded. However, all other "in car items" e.g.: push buttons, ventilation fan(s), lighting and the like are included in maintenance work. The Contractor shall regularly and systematically examine, adjust lubricate, clean, and when conditions warrant, repair or replace the following items and related components thereof and all other mechanical or electrical equipment including, but not limited to the following: Entire machine, including housing, drive sheave, drive sheave shaft bearings, brake and brake assembly and component parts. Motors including auxiliary rotating systems, motor windings, rotating elements, couplings and bearings. All sheaves, pulleys, sprockets, and other drive components. Controller: All components including all relays, contacts, solid state components, resistors, condensers, transformers, contacts, leads, mechanical or electrical timing devices, computer devices, circuit boards, integrated circuit chips, and etc. Adjust and modify operations program after acceptance of proposed changes by the COR. Selector: All components including selector drive tape, wire or cable, hoistway vanes, magnets, indicators and all other mechanical and electrical drive components. Motor and motor generator brushes and brush holders. Hoistway door interlocks or locks and contacts, hoistway door hangers and tracks, bottom door guides, cams, rollers, and auxiliary door closing devices for power operated doors. Chains, tracks, cams, interlocks, sheaves for vertical bi-parting doors. Hoistway limit switches, slowdown switches, leveling switches and associated cams and vanes Guide shoes including rollers or replaceable guides. Automatic power operated door operators, door protective devices, car hangers, tracks and car door contacts for both slide and vertical bi-parting doors. Traveling cables. Elevator control wiring systems in hoistway and machine room. Governor including governor sheave and shaft assembly bearings, contact jaw and governor tension assemblies. Car and counterweight safety mechanism and load weighing equipment shall be brushed clean at least every three months. Hoist cables, governor cables, compensating cables, and compensating chains, including adjustment of tension on all hoist ropes. Buffers. Fixture contacts, push buttons, key switches, locks, lamps, and sockets of button stations (car and hall), hall lanterns, position indicators (car and hall), direction indicators, and voice synthesizers (as applicable). The Contractor shall, keep the guide rails free of rust where roller guides are used and properly lubricated when sliding guides are used, renew guide shoe rollers and guide as required to insure smooth and satisfactory operations. The Contractor shall also examine and make necessary adjustments or repairs to the following accessory equipment: hall lanterns, car and corridor position indicators, car stations, traffic director station, electric door operators, interlocks, door hangers, and safety edges, including relamping of signal equipment, and video display system components. The Contractor shall be responsible for keeping the exterior of the elevator machinery, and any other parts of the equipment subject to rust, painted with heat resistant enamel, and presentable at all times. The motor windings shall be treated as needed, with proper insulating compound as recommended by the motor manufacturer. The Contractor shall maintain all elevator equipment in hoistways, pits, machine rooms, and pits and assigned elevator Contractor workspace in a clean orderly condition, free of dirt, dust, and debris, pits and machine spaces shall be kept dry and clean. The Contractor shall not be responsible for upgrading equipment to meet changes in code requirements as directed by insurance companies, federal, state, municipal, or other governmental authorities. The Contractor shall be responsible for notifying either VA facility, in writing, of the existence or development of any defects in, or repairs required to, the elevator equipment which he does not consider to be his responsibility under the terms of the contract. The Contractor shall furnish a written estimate of the cost to correct any such defeats or make the required repairs. The VA reserves the right to make the final determination concerning the responsibility for such defects, corrections or repairs. The Contractor shall be responsible for giving immediate notice to the COR of any condition which is discovered that may present a hazard to either the equipment or passengers. B.2.3 EMERGENCY CALL BACK The Contractor shall provide 24hr a day/ 7 day a week emergency call back services to both facilities in the case of an emergency breakdown outside of regular business hours. The contractor shall have personnel on site within two (2) hours of receiving the initial request. The overtime premium for service calls outside of regular business hours are not covered under this purchase order and shall be paid to the contractor by the requesting facility unless stated otherwise in section B.2.5. Emergency call shall be defined as: Any TWO passenger elevators in the same bank of elevators are out of service. One Service elevator is out of service. Or if passengers are trapped All travel; labor and parts associated with work performed during regular work hours shall be considered within the scope of this procurement. Only the COR and individuals identified by the COR shall be able to place emergency service calls at no additional expense to the government. If repairs require more than 4 hours of overtime to complete, the Contractor shall notify the COR or their onsite designated representative and a decision will be made by the COR or designee if the elevator can be taken out of service until normal business hours; and terminate the emergency service call. Upon arriving at the facility to perform services, the contractor shall report to the Contracting Officer's Representative before and after performance of service, providing evidence of service performed. B.2.4 INSPECTIONS Periodic safety tests and inspections of the elevators shall be performed by the Contractor as required by the latest approved edition of the ANSI/ASME Safety Codes for Elevators and Escalators in Part X Routine, Periodic and Acceptance Inspections and Tests", The Contractor shall provide personnel who are familiar with the equipment .to perform tests. The Contractor shall periodically examine and test all safety devices. The Contractor shall make formal safety tests and inspections as required and outlined in the ANSI Code twice a year, tests to be witnessed by independent inspector (3rd party contractor provided by the VA) and VA representative. These semi-annual and 5year tests shall be performed in addition to the scheduled maintenance specified in paragraph B.2.4. herein. These tests shall be coordinated with the COR and not reduce the maintenance hours below those stipulated. Contractor will provide manpower to assist VA Fire Department with annual elevator shaft smoke and heat detector testing every August of the current contract year. B.2.5 SITE SPECIFIC REQUIREMENTS B.2.5.1 BATH VA MEDICAL CENTER B.2.5.1.1 EQUIPMENT TO BE SERVICED P-PASSENGER F-FREIGHT T-ELECTRIC TRACTION H-HYDRAULIC Location Elevator # Single/Duplex/Triplex Type Controller 1 B-17 1 Single T-Frt Payne/Guilbert 2 B-17 2 Single H Schindler 3 B-24 1 Single H Esco 4 B-24 2 Single H-Frt Esco/Guilbert 5 B-29A 1 Single H Schindler 6 B-30 1 Single H MCE #87-784 7 B-33 1 Single H Thyssen Tac-20 8 B-34 1 Single H Schindler 9 B-35 1 Single H Esco 10 B-41 1 Single H EECO/MCE #86-425 11 B-76 Hospital 1 Single T MCE 12 B-76 Hospital 2 Duplex T MCE 13 B-76 Hospital 3 Duplex T MCE 14 B-76 Hospital 4 Single T MCE 15 B-76 Hospital 5 Single H MCE 16 B-78 1 Triplex H Canton/MCE 17 B-78 2 Triplex H Canton/MCE 18 B-78 3 Triplex H Canton/MCE 19 B-92 1 Single H Campbell P&B 20 B-104 1 Duplex H Schindler 21 B-104 2 Duplex H Schindler NOTE: The list of elevators may be amended from time to time as elevators are put into or removed from services required by the medical center; the contractor will be notified by the Contracting Officer. In the case of any addition(s); the contractor, when notified, shall respond to the Contracting Officer with a written proposal indicating the make of the elevator(s), location, beginning date(s) of service, and the cost of maintenance. In the case of a deletion from service, the Contractor will be notified when service stops, make(s), and location(s) of the elevator(s). The Contractor will immediately acknowledge the deletion by responding to the Contracting Officer. Upon receipt of communication for additions and /or deletions paperwork verifying changes to the contract will be processed. B.2.5.1.2 OTHER INFORMATION A written report on the condition of all hoisting, compensating and governor cables shall be submitted to the COR each January & July during the life of this contract. B.2.5.2 CANADAIGUA B.2.5.2.1 EQUIPMENT TO BE SERVICED ELEVATORS Item Building Location Type Make Serial Number Number of stops Speed (feet/min) 1 2-1 P/OHT CANTON 26091 5 125 2 2-2 P/OHT CANTON 26092 5 125 3 2-3 P/H CANTON 25195 3 125 4 2-4 P/H CANTON 25196 3 125 5 3 P/H MCE/EECO 3077147 3 3 100 6 4 P/T DOVER/MCE 3252437 3 3 100 7 5 P/H CANTON 1853 2 85 8 6 P/T DOVER/MCE 3252439 3 3 100 9 7 P/T DOVER/MCE 3252481 3 3 100 10 8 OHT HOLISTER WHITNEY MCE 94-6600 3 100 11 9 OHT/ VVVF HOLISTER WHITNEY MCE 1435 3 100 12 36 P/T HOLISTER WHITNEY E.S. 88326 3 100 13 37 P/T THYSSENKRUPP/MCE 3280376 3 3 100 *P-PASSENGER, T-ELECTRIC TRACTION, H-HYDRAULIC, VVVF-VARIABLE VOLTAGE VARIABLE FREQUENCY, OHT-OVERHEAD TRACTION. The existing elevator emergency phone systems shall be maintained according to manufacturer s specifications. The manufacturer name is K-Tech International, Inc. and the model is ET-501. NOTE: This list of elevators may be amended from time to time as elevators are put into or removed from service as required by the Medical Center; the Contractor will be notified by the Contracting Officer. In the case of any addition(s); the Contractor, when notified, shall respond to the Contracting Officer with a written proposal indicating the make of the elevator(s), location(s), beginning date(s) of service, frequency of service, and the cost of maintenance. In the case of a deletion from service, the Contractor will be notified when service stops, make(s), and location(s) of the elevator(s). The Contractor will immediately acknowledge the deletion by responding to the Contracting Officer. Upon receipt of communication for additions and/or deletions paperwork verifying changes to the Contract will be processed. All notifications regarding this contract shall be submitted in writing to the office located in Block 5 of the SF 1449. B.2.5.2.1 OTHER INFORMATION A written report on the condition of all hoisting, compensating and governor cables shall be submitted to the contracting officer s representative each April and October during the life of this contract. The contract shall also include in its services provided to the Canandaigua VA Medical Center the travel costs associated with ten emergency calls and up to 20hrs worth of overtime premiums per contract period as described in section B.2.3 B.2.6 SCHEDULE B.2.6.1 ITEMS OF PREVENTIVE MAINTENANCE WORK- TRACTION ELEVATORS: The preventive maintenance specified herein is considered the minimum for all equipment. If specific equipment covered by this contract requires additional preventive maintenance for safe reliable operation as specified by the manufacturer, the Contractor shall perform the required additional preventive maintenance without added cost to the VA. WEEKLY: Perform general inspection of machinery, sheaves, worm, and gear motor, brake, selector or floor controllers (when used). Lubricate as required. Empty oil pans, discard oil, in an approved manner, check reservoir oil level. Observe brake operation and adjust or repair if required. Inspect and lubricate machinery, contacts, linkage, and gearing. Clean and inspect brushes and commutator, perform needed repairs. Clean and inspect controllers, selectors, relays, connectors, contacts, etc. Ride Car and observe operation of doors, leveling, reopening devices, push buttons, lights, etc. If rails are lubricated, check condition and lubricate. Service lubricators. Replace all burned out lamps in elevator car, machine room, pit, hall lanterns, etc. Clean trash from pit and empty drip pans. Check governor and tape tension sheave lubrication. Burned out lamps in hall lanterns, push buttons, car and corridor position indicators, director stations, "This Car Up" signs and other signal fixtures shall be supplied and installed by the Contractor. Burned out lamps in elevator cars, machine rooms and pits shall be supplied by VA and installed by the Contractor. MONTHLY: Observe operations of elevator throughout its full range and at all floors it serves to test controls, safety devices, leveling, re-leveling, and other devices. Check door operation, clean, lubricate and adjust brakes, check linkages~ gears, wiring motors, check keys, set screws, contacts, chains, cams, and door closer. Check selector. Clean, adjust and lubricate brushes, dashpots, traveling cables, chain, pawl magnets, wiring, contacts, relays, tape drive and broken tape switch. Check car. Clean, adjust, and lubricate car door and gate tracks, pivots, hangers, car grill, side and top exits. Inspect interior of cab. Test telephone or intercommunication system, normal and emergency lights, fan, emergency call system or alarm, car station. Make needed repairs. Visually inspect controller, contacts, and relays. Check adjustment and replace contacts as required. Observe operation of signal and dispatching system. Inspect compensating hitches, buffers, rope clamps slack cable switch, couplings, key-ways, and pulleys. Check load weighing device and dispatching time settings. Clean, adjust, and lubricate as necessary. Check oil level in car and counterweight oil buffers and add oil as required. Check 'brushes and commutators. Inspect commutator to provide proper commutation. Inspect brushes for tension seating and wear, replace or adjust as required. Check and adjust: Car ventilation system. Car position indicators. Director Stations. Hall and car call buttons. Hall lanterns. This car up signs. QUARTERLY: Check leveling operation. Clean and adjust leveling switches, hoistway vanes, magnets, and inductors. Repair and/or adjust for proper leveling. Check hoistway doors. Clean, lubricate, and adjust tracks, hangers, and upthrust eccentrics, linkage guides, and interlocks. Clean, adjust, and lubricate car door or gate tracks pivots, and hangers. On hoistway doors, clean lubricate, and adjust tracks, hangers, and eccentrics, linkage guides, and interlocks. Inspect all fastenings and ropes for wear and lubrication. Clean both governor, hoist ropes, and lubricate hoist ropes if needed. Inspect all rope hitches and shackles and equalize rope tension. In the car, test alarm bell system. Clean light fixtures. Inspect, clean, and adjust retiring CA device, chain dashpots, commutators, brushes, cam pivots, and fastenings. Test emergency switch (ground case if necessary). Inspect safety parts, pivots, set screws, switches, etc. Check adjustment of car and counterweight guides, shoe or roller guides, lubricate, and adjust, if necessary. In the pit, lubricate compensating sheave and inspect hitches. Inspect governor and tape tension sheaves fastenings. Empty and clean oil drip pans. Clean all parts of safeties and lubricate moving parts to assure their proper operation. Check and adjust clearance between safety jaws and guide rails. Visually inspect all safety parts. Clean and examine governor rope, replacing if needed. (Do not lubricate governor rope). SEMI-ANNUAL: Check controllers. Clean with blower, check alignment of switches, relays, timers, contacts, hang pins, etc. adjust and lubricate. Check all resistance tubes and grids. Check oil in overload relays settings and operation of overloads. Clean and inspect fuses, holders, and all Controller connections. In hoistway examine guide rails, cams, and fastenings. Inspect and test limit and terminal switches. Check and adjust car shoes, guides or roller guides. Adjust or replace as required. Clean all overhead cams sheaves, sills, bottom of platform, car tops counterweights and hoistway walls. Inspect sheaves to ensure they are tight on shafts. Sound spoke and rim with hammer. Examine all hoist ropes for wear, lubrication, length and tension. Replace, lubricate and adjust as required to meet code requirements. On tape drives, check hitches and broken tape switch. Lubricate moving parts of vertical rising or collapsible car gates. Check pivot points sheaves, guides, and track for wear. Lubricate guide shoe stems. Check governor and tape tension sheave fastenings. For bi-parting doors, clean chains, tracks and sheaves, lubricate as required. Check door contacts. Check fastenings and operation of door checks, interlocks, clean, and lubricate pivot points as required. ANNUAL Thoroughly clean car and counterweight guide rails using a nonflammable or high flash point solvent to remove lint dust and excess lubricant. Remove, clean, and lubricate brake cores on brakes, clean linings, if necessary, and inspect for wear and adjust. Inspect motor-generator and hoist motor armatures and rotor clearances. Check motor and MG set connection and lubricate in accordance with manufacturer's instructions. Oil, drain, flush and refill oil reservoirs of each hoisting motor and motor generator. Check and reset, if necessary, all brushes for neutral settings, proper quartering and spacing on commutations. Group supervisory control systems where installed shall be checked out. The system's dispatching, scheduling, and emergency service features shall be tested and adjusted in accordance with manufacturer's literature. The Contractor shall prove to the satisfaction of the Engineering Manager or COR that the system functions properly. All work shall be performed during other than normal working hours with no inconvenience to building occupants. A full report covering adjustment time intervals, dispatch times on various programs, door standing time and door opening and closing speeds shall be furnished to the Manager, Engineering Service. B.2.6.2 ITEMS OF PREVENTIVE MAINTENANCE WORK- HYDRAULIC ELEVATOR The preventive maintenance specified herein is considered the minimum for all equipment. If specific equipment covered by this contract requires additional preventive maintenance for safe reliable operation, as specified by the manufacturer, the Contractor shall perform the required additional preventive maintenance without added cost to the VA. BIWEEKLY: Perform general inspection of machinery, pumps, piping, drives, valves, selector or floor controllers (when used). Lubricate as required. Empty drip pans, discard oil, check reservoir oil level. Inspect and lubricate machinery, contacts, linkage, and gearing. Clean and inspect controllers, selectors, relays, connectors contacts, etc. Ride car and observe operation of doors, leveling, reopening devices, smoothness, etc. If rails are lubricated, check condition and lubrication. Service lubricators. Replace all burned out lamps in elevator car, machine room, pit, hall lanterns, etc. Remove litter, dust, oil, etc., from all machine room equipment. Clean trash from pit and empty drip pans, discard oil. Examine plunger seals and correct excess leakage. MONTHLY: Observe operation of elevator throughout its full range and at all floors it serves to test controls, safety devices, leveling, re-leveling, and other devices. If creeping is excessive, determine cause and correct it. Check door operation, clean, lubricate, and adjust brakes, checks, linkages, gears, wiring motors, check keys, set screws, contacts, chains, and cams. Inspect interior of cab. Test telephone or inter-communication system, normal and emergency lights, fan, emergency call system or alarm, car station. Make needed repairs. Inspect hoistway and pit. Clean and lubricate equipment as required. Service guide rail lubricators. Observe operation of motor and pump, oil lines, tank, controls, plunger, packing, etc. Adjust and repair as required. Test manual and emergency controls. Check packing glands of valves and cylinder and tighten to prevent loss of fluids. Visually inspect controller, contacts and relays, check adjustment and replace contacts as required. Clean, lubricate, check door brake, operation of door checks, check key-ways, set screws, contacts, etc. Observe operation of signal system used. Check locking gar operation (where used) and lubricate as required. Check sill filler operation (where used) and lubricate as required. QUARTERLY: Check leveling operation. Clean and adjust leveling switches hoistway vanes, magnets, and inductors. Repair and/or adjust for proper leveling. Check hoistway doors. Clean, lubricate, and adjust tracks, hangers, and upthrust eccentrics, linkage gibs and interlocks. Clean, adjust and lubricate car door or gate tracks, pivots, and hangers SEMI-ANNUALLY: Check controllers. Clean with blower, check alignment of switches, relays, timers, contacts, hinge pins, etc. adjust and lubricate. Check all resistance tubes and grids. Check oil in overload relays settings and operation of overloads. Clean and inspect fuses, holders, and all controller connections. In hoistway examine guide rails, cams, and fastenings. Inspect and test limit and terminal switches. Check and adjust car shoes, guides or roller guides. Adjust or replace as required. Clean overhead beams, sills, bottom of platforms, car tops, and hoistway walls. Clean car light fixture or luminous ceiling panels. On tape drives, check hitches and broken tape switch. ANY WORK NOT COVERED BY THIS CONTRACT MUST BE AUTHORIZED IN ADVANCE BY A CONTRACTING OFFICER AND MUST HAVE A SEPARATE PURCHASE ORDER ISSUED PRIOR TO ACCOMPLISHMENT OF WORK.
