This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany NY for the purpose of collecting information about Margaret Cochran Corbin Campus (Manhattan Campus) of the VA New York Harbor Healthcare System (NYHHCS), 423 E 23rd St. New York, NY 10010 for Preventative Maintenance and Inspection of Parking Lifts. The VA is seeking to provide for this requirement as of 12/1/2025 to replace an expiring contract. The NAICS code identified for this requirement is NAICS Code 333921 Elevator and Moving Stairway Manufacturing and NAICS Size standard 1,000 employees. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Chales Collins at Charles.Collins@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category(service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government s Procurement Strategy. The following information is required for determining procurement strategy and viability of sources: Set aside requirements have limitations on subcontracting. This service is located in Manhattan, NY. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work? If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company? How many years experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity? How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years? How many certified/licensed technicians does your company currently employ? - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Below is the Limitation on Subcontracting Certificate of Compliance Clause. Please complete this as part of your response. 852.219-75Â VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7011(b), insert the following clause: VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that - (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee:_________________________ Printed Title of Signee: ____________________________ Signature: ____________________________________________ Date: _______________________ Company Name and Address:____________________________________________________ (End of clause) STATEMENT OF WORK PREVENTIVE MAINTENANCE AND INSPECTION SERVICES FOR NYH MANHATTAN CAMPUS PARKING LIFTS Introduction/Background The VA New York Harbor Healthcare System provides quality health care to veterans using the abilities of all employees supported by our commitment to education and research. VA Engineering Service The Engineering Service of the VA is responsible for the maintenance and upkeep of NYH Facilities. These include preventive maintenance, renovations, fire and safety procedures, emergency system checks and other facility maintenance operations. They also provide expert guidance, management and support to all construction and renovation projects. Scope of Work The purpose of this procurement is to establish a 5-year contract for the provision of Preventive Maintenance and Inspection (PMI) services for all parking lift systems located at the Margaret Cochran Corbin Campus (Manhattan Campus) of the VA New York Harbor Healthcare System (NYHHCS). Preventive maintenance ensures safety, reliability, and compliance with regulatory standards, supporting operational continuity and emergency readiness. Additionally, the efficient use of vertical space aligns with VA s sustainability and modernization goals, reinforcing the commitment to delivering Veteran-centered services in a safe, accessible, and efficient environment. This contract supports the VA s mission to provide timely, accessible, and high-quality care to Veterans. By maximizing limited urban space, these lifts ensure adequate parking availability for patients, caregivers, and staff, reducing barriers to care and improving appointment adherence. Objectives The VA NYHHS Engineering Service requires a contractor that will provide preventive maintenance, testing, inspection, general cleaning and certification services for all VA NYHHS Manhattan Campus 22 Harding Steel Parking Lifts and two Hydraulic Power Units. The contractor s work includes implementation and execution of all services, tasks and goals identified in this SOW. The goal of this contract is to obtain a maintenance program that will reduce and minimize repairs of equipment and maintenance cost through improved preventive maintenance measures. The vendor shall: Conduct a mandatory site walkthrough with VA staff to inspect all 22 parking lifts located at the Manhattan VA. Provide Quarterly maintenance inspection of all lift systems and electrical subsystems. Provide all labor, materials, transportation and equipment to complete all requirements stated under the contract. Perform the following tasks: A. Quarterly Inspection and Preventative Maintenance Inspection: Contractor shall conduct operational testing and safety check of 22 parking lifts and two hydraulic power units. Preventive Maintenance: Contractor shall lubricate each moving part for all 22 parking lifts and two hydraulic power units. B. Prepare and provide a preventive maintenance, inspection, testing and certification report. Vendor shall submit quarterly reports summarizing services performed, current condition of each parking lift and hydraulic power units. The report shall outline all scheduled preventive maintenance, as well as repairs and replacements (service calls) and emergency service performed in the previous three months. Other Requirements a) Contractor must be licensed by the State of New York. Before allowing employees to start work under the terms of this contract, the Contractor shall ensure that employees have the required qualifications and, if applicable, have the required current and valid professional trade certifications including state licenses which are in compliance with federal, state, and local requirements or laws. Personnel operating motor vehicles will have a valid state driver s license. The Contractor will provide the VA with information on the qualifications or certifications for employees and subcontractors when requested. b) The contractor must be an authorized vendor to work on Harding Steel SUV XL Parking Lifts. c) Contractor must provide an accurate and well-defined schedule for services that will not interfere with normal VA operations. d) Equipment s shall be inspected and tested based on equipment manufacturer specifications. e) The Contractor shall be responsible for housekeeping during the performance of all its work and from the services they have performed including removal of all debris, and cleaning of the equipment from grease and dirt. f) The Contractor s project managers or supervisors shall attend regular scheduled meetings on a monthly or quarterly basis with the VA CO, delegated OR, VA Engineering Supervisor and Chief to discuss current maintenance tasks, tests, inspections, corrective measures, coordination, status, documentation and/or performance of the SOW. g) Consumable supplies, such as paper, cleaning pads, cleaners and batteries are the contractor s responsibility and are not covered by this contract or is billable to the government. h) Contractor will coordinate with Contract Officer (CO), delegated Contract Officer Representative (COR), VA Engineering Chief or designee all scheduled maintenance, inspection and testing. Quality Assurance Surveillance Program (QASP) All services rendered under this contract are subject to VA inspections, both during and after completion of the work. This QASP is NOT a substitute for adequate and consistent quality control by the Contractor. The VA has the right, at all times, to inspect services performed, the Contractor s workmanship, and materials furnished/utilized in the performance of such services to the extent practicable. The VA shall perform inspections, as it deems necessary, throughout the term of the contract. However, the inspections and/or walk-through will be conducted in a manner that will not unduly interrupt or delay the Contractor s work. The VA has the right to arrange for a third party to conduct a condition assessment on the Contractors work and to analyze or identify measures of the preventive maintenance program. Place of Performance Services will be provided at NYHHCS New York Campus 423 East 23rd Street New York, NY 10010 Travel/Parking The contractor will be responsible for their travel. Due to other construction projects and limited parking available at the site, contractor must coordinate any parking needs with the assigned COR and the Police Service. Details of any vehicles entering the site must be provided in advance. (Driver s Full Name, Driver s License Number, Vehicle Description, Vehicle License Plate Number) Government-Furnished Property Contractor will not need any government-furnished equipment or property. Contract Schedule Base + 4 year contract
