INTRODUCTION The Erie County Department of Social Services supports Erie County Homeless Shelters in the effort to become certified by OTDA. The Department has funding available to support existing shelters’ physical plant improvements to increase program capacity. HISTORY AND CONTEXT Certification of homeless shelters is a requirement of shelters to receive county funds, 18 NYCRR Part 491 and 900. The Division of Shelter Oversight and Compliance (DSOC) is responsible for the certification and inspection of publicly funded homeless shelters for families and adults throughout New York State. For additional information see: Shelter Oversight and Compliance | OTDA (ny.gov). SCOPE OF WORK Applications are being accepted from existing local shelters for one-time funding to support physical plant improvements to homeless shelters to address OTDA inspection concerns. Three estimates from licensed contractors are required for each proposed improvement. Contractors must also provide proof of license, insurance, and invoice for work completed. GENERAL REQUIREMENTS: • Demonstrate the ability to navigate and utilize the OTDA’s Shelter Management System (SMS) and/or other required reporting platforms in a timely manner prior to funding. • Manage funds from a government funding source and maintain billing systems. • Submit required data and abide by designated documentation regulations in a timely manner, as instructed, by County in order to claim reimbursement for services. • If utilizing a leased space, verify that the lease is in place for at least five years from project completion date. • Funding is to support shelters in becoming certified by OTDA. Failure to achieve certification will result in a repayment agreement. • All award recipients must provide homeless services for 5 years under contract with the Department- Failure to do so will result in a repayment requirement.
