The Contractor must provide event planning, logistic, and scheduling support services, event execution, and post-event services for the 2025 GOVBUY event. The Contractor shall directly report to the Chief Procurement Officer (CPO) of NYS OGS Procurement Services (OGS PS) to coordinate and execute all contract services. The Contractor must be on-site at the Empire State Plaza in Albany, NY the day prior to the event (11/19/25), and on each day of the event for the duration of the event (11/20/25 and 11/21/25). The event sites shall include, but are not limited to, the Convention Center, base of the Egg, the Empire State Plaza Meeting Rooms 1-7, and the Empire State Plaza Concourse. The Contractor must provide an appropriate level of trained and experienced staff and all necessary contract services to accommodate, at minimum, 1,750 participants (such as exhibitors, and general event attendees) and at minimum 275 exhibitors. OGS PS will have the final determination as to the number of staff to be provided by the Contractor throughout the event. The Contractor’s staff must be courteous, helpful, efficient, and neat in appearance at all times while on site during the event. The Contractor agrees to take prompt and appropriate action with regard to any issues regarding the conduct of its employees.
