1. Project Planning & Coordination • Coordinate with City staff and the DEC-assigned arborist. • Finalize tree planting zones, confirm species mix (minimum of four species), and develop a phased implementation plan. • Ensure all project activities (tree procurement, planting locations, and maintenance requirements) comply with DEC/grant parameters. 2. Procurement of Tree Planting & Maintenance Services • Develop and issue a Request for Proposals (RFP) for tree planting and maintenance services in accordance with City procurement policy and grant requirements. • Oversee the competitive procurement process, including pre-bid communications, bid review, and contract award recommendations. • Coordinate with the selected contractor to ensure compliance with all grant and City requirements, including 811 (Dig Safely NY) notifications before planting. 3. Tree Procurement Coordination • Work with the selected tree services contractor to procure all required trees (total of 800) in compliance with DEC/grant specifications. 150 of the trees will be planted by City DPW staff. • Confirm that the contractor purchases, receives, and delivers trees on schedule for both contractor- and DPW-planted sites. • Ensure proper documentation of tree purchases for grant reporting. 4. Planting Location Designation • Designate and approve planting locations within the defined planting zone, in consultation with City staff and the DEC-assigned arborist. • Maintain a master planting plan with assigned locations for contractor- and DPW-planted trees. 5. Grant Administration & Reporting • Complete all grant administration tasks for the project, including submission of payment requests, progress reports, and final reports to the funding agency. • Maintain all required project records for potential audit or inspection. • Ensure contractor compliance with DEC/grant requirements for tree planting and maintenance.
