RFP-07-13 - Records Management Needs Assessment and Plan Development

Summary of Specifications:
The Penfield Central School District was awarded a grant in the amount of $20,000 from the New York "Local Government Records Management Improvement Fund" (LGRMIF). This grant is intended to enable the district to hire a consultant to perform a comprehensive needs assessment and develop a records management plan. Penfield Central School District is issuing a RFP for a consultant services to review the district's management process. The consultant is expected to review the current records storage and disposition process at each of its 7 buildings and recommend ways to streamline the process and reduct the amount of records stored. The selected consultant will be expected to schedule record retention milestones and create a schedule, which outlines the retention period for each type of record that complies with regulatory requirements and organizational needs. In addition, a review of the district's storage area should be conducted and recommendations provided for improvements in the physical layout and management process.