INVITATION TO BID
THE GARRISON UNION FREE SCHOOL DISTRICT INVITES BIDS FOR "GARRISON UNION FREE
SCHOOL DISTRICT WATER HEATER REPLACEMENT" PROJECT.
SEPARATE SEALED BIDS WILL BE RECEIVED AT THE GARRISON UNION FREE SCHOOL
DISTRICT , AS FOLLOWS:
1.1 PROJECT INFORMATION
1.2 PROJECT IDENTIFICATION: GARRISON UNION FREE SCHOOL DISTRICT WATER HEATER
REPLACEMENT
A. Project Location(s):
1. Garrison School, 1100 Route 9D, Garrison, New York 10524.
1.3 OWNER: GARRISON UNION FREE SCHOOL DISTRICT, 1100 ROUTE 9D GARRISON, NEW
YORK, 10524.
A. Owner's Representative:
1. Joseph Jimick
2. PH: 845-424-3689 ext. 552
B. Architect/Engineer: CPL, at 2875 Route 35, Suite 7S-1 Katonah, NY 10536.
C. Project Manager: Arthur Smith asmith@cplteam.com
D. Project Admin: Toya Davis Tdavis@cplteam.com
1.4 PROJECT DESCRIPTION: PROJECT CONSISTS OF BUILDING IMPROVEMENTS INCLUDING,
BUT NOT LIMITED TO, REPLACEMENT OF WATER HEATERS.
1.5 CONSTRUCTION CONTRACT(S): BIDS WILL BE RECEIVED FOR THE FOLLOWING WORK:
A. Water Heater Replacement Work (all trades).
1.6 BID SUBMITTAL AND OPENING
1. Owner will receive sealed lump sum bids until the bid time(s) and date(s) at the location
given below. Owner will consider bids prepared in compliance with the Instructions to
Bidders issued by Owner, and delivered as follows:
a. Bid Date: August 6, 2025.
b. Bid Time: 1:00 pm local time.
c. Location: Garrison School, 1100 NY-9D Garrison, NY 10524
2. Bids will be thereafter publicly opened.
1.7 BID SECURITY
1. Bid security shall be submitted with each bid in an amount not less than five percent (5%)
of the base bid in the form and subject to the conditions provided in the "Instructions to
Bidders".
1.8 PREBID MEETING
1. Pre-bid Meeting: A Pre-Bid meeting/walk-thru for the Project will be held 9:00 AM local
time on Wed. July 30th 2025 at the Garrison School. Prospective bidders are requested to
attend.
1.9 DOCUMENTS
1. Complete digital sets of Bidding Documents may be obtained online as a download at
www.cplplanroom.com under 'public projects' for a non-refundable reproduction fee of
$100.00.
2. All bid addenda will be transmitted to registered plan holders via email and will be
available at www.cplplanroom.com. Plan holders who have paid for hard copies of the bid
documents will need to make the determination if hard copies of the addenda are required
GARRISON UFSD Water Heater Replacement
R24.15812.00 INVITATION TO BID 00 1116 2
CPL 07/17/2025
for their use, and coordinate directly with the printer for hard copies of addenda to be
issued. There will be no charge for registered plan holders to obtain hard copies of the bid
addenda.
3. A Bidder, upon 1) making the deposit required for the Bid Documents, 2) submitting a
Proposal accompanied by the required bid security, and 3) returning the plans and
specifications used by such Bidder in good condition within thirty (30) days following the
award of the Contract, or rejection of the Bid, shall have returned to them the full amount
of the deposit for one copy of the plans and specifications.
1.10 TIME OF COMPLETION
1. Successful bidder shall begin the Work upon receipt of the Notice to Proceed and shall
complete the Work within the Contract Time.
1.11 BIDDER'S QUALIFICATIONS
1. Bidders must be properly licensed under the laws governing their respective trades and be
able to obtain insurance and bonds required for the Work. A Performance Bond, separate
Labor and Material Payment Bond, and Insurance in a form acceptable to Owner will be
required of the successful Bidder.
1.12 NOTIFICATION
1. Attention of the Bidder is particularly called to the Owner's sales tax exemption, the
requirements as to conditions of employment to be observed, and the minimum wage
rates to be paid under the Contract. In addition, the Bidding Documents contain detailed
requirements for the qualification of Bidders. These include, among other things, rigid
bonding and insurance requirements, financial statements, bank references, lists of
lawsuits, arbitrations or other proceedings in which the Bidder has been named as a party,
a statement of surety's intent to issue Performance and Payment Bonds, and a description
of other projects of similar size and scope completed by the Bidder.
2. Bids shall be prepared as set forth in "Instructions to Bidders", enclosed in a sealed
envelope bearing on its face the name and address of the Bidder and the title of the Work
to which the bid enclosed relates.
3. No bids may be withdrawn for a period of forty-five (45) days after opening of bids.
1.13 AWARD OF BIDS
1. The Garrison Union Free School District hereby reserves the right to waive any
informalities and reject any, or all, Bids or to accept the one that, in its judgement, will be
in the best interest of Garrison Union Free School District.
2. The Owner further reserves its right to disqualify Bidders for any material failure to comply
with the "Instructions to Bidders".
END OF SECTION 00 1116
