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Basic Information

Reference Number

0000389241

Issuing Organization

Dutchess BOCES

Owner Organization

Dutchess BOCES

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

2526-08

Title

Bus Maintenance and Inspection Services

Source ID

PU.AG.USA.2377.C19444026

Details

Location

United States, New York, Dutchess County

Delivery Point

5 BOCES Road
Poughkeepsie, New York
United States 12601

Purchase Type

Term: 07/18/2025 12:00 AM EDT - 06/30/2026 12:00 AM EDT
Option: Extension options with mutual consent.

Piggyback Contract

Yes

Description

Dutchess BOCES is seeking sealed bids for Bus Maintenance and Inspection Services (RFB #2526-08). The selected vendor will provide New York State-mandated DOT inspections, preventive maintenance, and repair services for the agency’s school bus fleet on an as-needed basis. Services must be performed at the vendor’s facility by qualified, certified personnel in compliance with all applicable NYS DOT, DMV, and NYSED regulations. Bidders must be registered as a NYS Motor Vehicle Repair Shop and an authorized NYS DOT Inspection Station. Subcontracting is not permitted; all services must be provided directly by the bidding vendor. The initial contract term runs through June 30, 2026, with up to four optional one-year extensions upon mutual consent.

Dates

Publication

06/04/2025 12:00 AM EDT

Question Acceptance Deadline

07/03/2025 12:00 PM EDT

Questions are submitted online

Yes

Closing Date

07/08/2025 02:00 PM EDT

Contact Information

Michael Maher

845-486-4800 ext. 2262

michael.maher@dcboces.org

Raymond Lake

8454864800 ext. 2224

raymond.lake@dcboces.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Depending on the responses received Dutchess BOCES reserves the right to hold a non-mandatory pre-bid meeting either in person or via video call.

Sealed bids must be submitted on the forms provided by Dutchess BOCES and delivered to the Purchasing Office at 5 BOCES Road, Poughkeepsie, NY 12601 no later than 2:00 p.m. on July 8, 2025. Bids must be clearly labeled: “RFB for Bus Maintenance and Inspection Services #2526-08.” Late submissions will not be accepted. Bidders must include a completed hard copy of pages 3 through 20 of the RFB, along with a Certificate of Insurance, completed W-9, company information, service pricing, and proof of required certifications. No faxed or emailed bids will be accepted.