RFP-RC-2025-018 - SaaS Short-Term Rental Registration Platform - Cooperative Contract NY Counties

The purpose of this request for proposal is to enter into a contract with a qualified firm to provide a SaaS Short-Term Rental Registry Platform. It is anticipated that this RFP may result in a single contract award to provide and implement a SaaS Short-Term Rental Registry Platform.

This RFP is issued in conjunction with the New York State Association of Counties (NYSAC) and is designed to provide interested offerors with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or exclude any relevant or essential data.  Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement.

Effective March 25, 2025, New York State requires hosts of short-term rentals to register their properties with the state or a municipal system. Booking platforms must collect and remit sales and occupancy taxes and submit quarterly reports to the state. To support compliance with this new law and enable counties to efficiently manage short-term rental registrations, a Software-as-a-Service (SaaS) solution is required.

This contract will provide county governments with access to a scalable, secure, and fully managed SaaS application for administering a short-term rental registry, with an option for other counties to piggyback on the agreement.