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Basic Information

Reference Number

0000392701

Issuing Organization

County of Orange - Department of General Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

RFB-OC078-25

Title

Natural Gas Supply

Source ID

PU.AG.USA.1076.C17989901

Details

Location

United States, New York, Orange County

Purchase Type

Duration: 7 - 24 Months
Option: One (1) additional 2-year period

Piggyback Contract

Description

The County of Orange County (County) is issuing this Request for Bid (RFB) for Natural Gas supply to Energy Service Companies (ESCO) and qualified Natural Gas suppliers (Supplier) that will provide firm natural gas supply to the various facilities listed in this RFB and as added or deleted by the County during the term of the contract. All account services under any contract awarded shall be located within Central Hudson Gas & Electric (CHUD), Orange & Rockland Utilities (ORU) and New York State Electric & Gas (NYSEG).

Dates

Publication

07/11/2025 06:02 PM EDT

Question Acceptance Deadline

07/16/2025 04:00 PM EDT

Questions are submitted online

Closing Date

07/24/2025 02:30 PM EDT

Other

07/16/2025 04:00 PM EDT

Contact Information

Renee Arnold-O’Regan

(845) 291-2507

roregan@orangecountygov.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Bidder's proposed natural gas supply agreement

Attendance

Mandatory

Event date

07/16/2025 04:00 PM EDT

Location

Email the proposed natural gas supply agreement

Event Note

All participating Bidders must submit a copy of their proposed natural gas supply agreement to the Department of General Services by Wednesday, July 16, 2025 at 4:00 P.M. EST. Failure to submit a proposed supply agreement (even if one was previously submitted), by this deadline shall render a bid non-responsive. Terms and conditions of Bidder's proposed supply agreement shall be subject to negotiation with the County. Please email to: generalservices@orangecountygov.com
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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

A. The County may award a firm fixed price or NYMEX plus contract to the lowest responsive and responsible bidder based on the one or more of non-overlapping contract terms, for example two Winter terms. It is the intention of the County to award the bid by 4:00 pm the same day the bids are due and opened. However, the County reserves the right to award all of the accounts within an LDC to one supplier or to return to the LDC if the LDC price is the same as or lower than the lowest responsive and responsible bidder.

B. Any award will be pending approval of applicable Bidder’s contract terms and conditions by the County Attorney.

C. The County reserves its rights to waive any informality or reject any or all bids with or without advertising for new bids, if in the best interest of the County.

D. In the event of a two-way tie, Bidders will be notified of a coin toss to be held in the office of the Commissioner of General Services, 255-275 Main St., Goshen, New York, 10924, the date and time to be determined as needed. The first alpha-order bidder, based on first letter of business entity name, will be asked to call the coin. In the event of a multiple tie, names of tied bidders will be placed in a hat by the Commissioner of General Services. First alpha-order bidder, based on first letter of business entity name, will draw the name. In the event there are no attendees for the coin toss or the draw, the coin toss or the draw will be conducted by the Commissioner of General Services and two (2) representatives of the County.