RFB-OC045-24 - Moving Services for Board of Elections

It is the intent of this specification to describe the minimum requirements for the safe transportation of voting machines and related equipment and supplies from one or more County warehouses to various polling locations in Orange County, at such times required by the Orange County Board of Elections (“BOE”) for the following elections or events that may be held or occur during the calendar years 2024 and 2025 and any extension terms, if such extension options are exercised by the County:

1. Spring Primary Elections (2024 Presidential Primary Election on April 2, 2024);
2. June Primary Elections as set by the New York State Legislature (held in the month of June);
3. General Elections (held on the Tuesday next succeeding the first Monday in November);
4. Early Voting dates are held ten (10) days prior for the election dates listed above in 1,2 and 3;
5. Village Elections (held on the third Tuesday in March or as otherwise provided by each village in Orange County by resolution);
6. School District Elections to be held in May (held generally on the third Tuesday in May);
7. Special Elections or other voting events at which times the BOE is required or requested to provide voting machines; and
8. Such times, at the discretion of the BOE or the County, it is necessary to move the voting machines for storage reasons.