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Basic Information

Reference Number

0000403421

Issuing Organization

County of Dutchess

Owner Organization

Jail

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-DCP-30-25

Title

Incarcerated Individual Commissary Services and Food Service

Source ID

PU.AG.USA.1030.C9423926

Details

Location

United States, New York, Dutchess County

Purchase Type

Duration: 1 year
Option: 4 additional one year terms

Piggyback Contract

Description

Dutchess County is requesting proposals from all qualified vendors for the provision of furnishing food
service operations and on-site commissary services for our Incarcerated Individual population. The
County prefers a contractor that can provide a cohesive approach to commissary operations and food
service delivery under a unified management structure.

Dates

Publication

11/03/2025 02:07 PM EST

Question Acceptance Deadline

11/26/2025 05:00 PM EST

Questions are submitted online

Closing DateA - Latest Addendum

12/23/2025 02:00 PM EST

Prebid Conference

11/20/2025 01:00 PM EST

Contact Information

Jennifer Vigars-North

845-486-3652

jnorth@dutchessny.gov

Renee Osterhoudt

(845) 486-3613

rosterhoudt@dutchessny.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

11/20/2025 01:00 PM EST

Location

1st floor conference room, 150 North Hamilton St, Poughkeepsie, NY 12601

Event Note

There will be one (1) pre-bid conference held on Thursday, November 20, 2025 at 1:00pm (EST) in
the first-floor conference room at the Dutchess County Justice and Transition Center located at 150
North Hamilton Street, Poughkeepsie, NY 12601. While attendance at this meeting is not mandatory, it
is highly recommended.
Given security measures of the facility, all vendors interested in attending the Pre-Bid Conference
must register to attend no later than 5:00pm (EST) on Friday, November 14, 2025, by sending an
email to Jennifer Vigars-North at jnorth@dutchessny.gov with a copy to Renee Osterhoudt at
rosterhoudt@dutchessny.gov, include in your email a copy of drivers license of each person from your
firm attending the pre-bid conference.
Please be advised that verbal responses provided by the agency during the conference are not binding
until confirmed by the agency in writing.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Submission Checklist	PDF (.pdf)	Yes	Yes
Proposer Information / Acknowledgement Form (CS-1a	PDF (.pdf)	Yes	Yes
Non-Collusion Affidavit (CS-2)	PDF (.pdf)	Yes	Yes
Technical Proposal	PDF (.pdf)	Yes	Yes
Proposal Form (CS-1B) - All Pages	PDF (.pdf) or Excel (.Xls)	Yes	Yes
Price Sheet/Listing of Commissary Items	PDF (.pdf)	Yes	Yes
Statement of Understanding of Indemnification	PDF (.pdf)	Yes	Yes
Addenda Acknowledgement Form	PDF (.pdf) required, if applicable.	No	Yes
No entries

Additional Bidding Instructions

Please see bid documents for additional information.