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Basic Information

Reference Number

0000380492

Issuing Organization

City of Yonkers/Yonkers Public Schools

Owner Organization

Purchasing Department for Constituent Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-508

Title

Merchandising Website (Design Develop an e-commerce Website/Maintain Inventory)

Source ID

PU.AG.USA.1251.C3867901

Details

Location

United States, New York, Westchester County

Delivery Point

website

Purchase Type

Duration: 2 years
Option: with three (3) three-one year extension options

Piggyback Contract

Description

RFP-508 Merchandising Website: OBJECTIVE - The objective of this RFP is to award a contract to a qualified vendor who will accomplish the following:
• Design and develop an e-commerce Website displaying City of Yonkers merchandise available for purchase. • Merchandise services consisting of design, production and sale of approved merchandise online on City’s behalf. • Offer a wide array of merchandise including, but not limited to: jackets, cups, shirts, postcards, and specialty items that promote the City with its logo and images. • Provide professional service and merchandise at reasonable, market prices. • Assess, install, and provide on-going maintenance and equipment to create an attractive and inviting Website. • Establish, develop and increase a strong customer base on the Website through the use of marketing and advertising tools and outreach to the community. • Establish and maintain a fulfillment operation to ensure that all products sold on the website are properly delivered to the purchasing customer. • Implement, maintain and enforce all security rules and regulations related to the Website. • The City will work with the awarded vendor and provide some artwork as intended.

Dates

Publication

03/19/2025 04:22 PM EDT

Question Acceptance Deadline

04/01/2025 12:00 PM EDT

Questions are submitted online

Closing DateA - Latest Addendum

05/02/2025 02:00 PM EDT

Contact Information

Debra Censi

914-377-6930

debra.censi@yonkersny.gov

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

The City of Yonkers will allow proposals to be submitted via electronic delivery method thru the Empire State Purchasing Group System – BidNet (http://www.empirestatebidsystem.com/). Refer to solicitation RFP-508 Merchandising Website
File capacity may not exceed 500mb. For any issues requiring technical support vendors shall contact BidNet at 1-800-835-4630 or the number listed on their website. The City will not be responsible for submission delays or other unforeseen circumstances related to Proposer’s submitting its proposal electronically.

Proposers shall prepare (4) files for submission:
1 - File named “RFP-508 [Proposer name]- Technical Proposal”
2 - File named “RFP-508 [Proposer name]- Cost Proposal”
3 - File named “RFP-508 [Proposer name]- Schedules D,E,G,H”
4 - File named “RFP-508 [Proposer name]- Schedule F - VBQ”

Return all required documents with your Proposal.
Electronic signatures and/or scanned signatures from Proposers’ authorized representatives will be acceptable.
Proposals received after 2:00 PM on the due date are late and will not be accepted.
Proposals will not be accepted via email.

Use the Cost Proposal format provided as Schedule B. Cost proposal shall be clearly defined and account for all required components in the RFP and any additional services necessary to successfully complete the scope of work. The fee structure shall reflect the total fee for this project.