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Basic Information

Reference Number

0000399735

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

523290

Title

STREET AND PUBLIC TREE STOCK

Source ID

PU.MU.USA.287928.C14278376

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Description

The City of Rochester requests bids to supply tree stock of specified sizes and form for street tree and public space planting for the spring of 2026 and the fall of 2026. The said trees are to be delivered to The Forestry Division, 210-B Colfax Street, between March 1, 2026 and April 15, 2026, (with a maximum of four deliveries), for spring delivery and by November 15, 2026, (with a maximum of two deliveries), for fall delivery. Trees will be planted by others.

If delivery deadlines are not met by the contractor, the City reserves the right to assess a late charge of $100.00 per day for every day past the deadline.

The City reserves the right to order individual trees on an as- needed basis throughout the term of the contract.

Dates

Publication

09/29/2025 11:00 AM EDT

Closing Date

10/23/2025 11:00 AM EDT

Contact Information

Jonathan Jean

5854288328

Jonathan.Jean@Cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
BID PROPOSAL	BIDDER MUST SIGN AND SUBMIT BID PROPOSAL (PDH) ALONG WITH W-9 FORM	Yes	No
W-9 FORM	BIDDER MUST SUBMIT W-9 FORM WITH SIGNED BID PROPOSAL	Yes	No
No entries

Additional Bidding Instructions

Sealed Bids are to be submitted electronically through BidNet prior to the closing date and time. Alternatively, bids may be submitted in hard copy to the Office of the Director of Purchasing, City Hall, Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded via Zoom.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

BID CLOSING: Thursday, October 23, 2025 at 11:00 A.M.
                          Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
                           Meeting ID: 3047926947
                           Passcode: 3047926947

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.