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Basic Information

Reference Number

0000392715

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

523480

Title

SNOWPLOWING AND DE-ICE CITY PARKING GARAGES 2025-2026 INITIAL SEASON

Source ID

PU.MU.USA.287928.C14278376

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Description

It is the intention of the City of Rochester to enter into a contract with a competent and responsive contractor(s) for plowing snow from the City of Rochester Parking Garages, including the garage rooftops, and, if requested, City owned adjacent garage. This will include de-icing the garages and garage roofs and surface. City garages are listed in Appendix A.

No salt can be used in City garages. The successful contractor will only apply City-issued Mr. Magic Ice Melt to de-ice the garages in accordance with City directions. In the event Mr. Magic becomes unavailable, the City will provide its own acceptable alternative product.

The contractor must supply well-maintained snow plowing equipment (e.g. 4X4 with a plow, de-ice spreader) to adequately plow and de-ice the garages.

All equipment intended for use under this contract will be subject to passing a City-administered inspection.

By submitting a bid, the bidder accepts the responsibility for proving the ability to meet the contract requirements as specified.

The need for this contract work cannot be predicted by the City, since it is totally dependent on the amount and frequency of snow storms during the winter. Over the last several winters, the City completed snowplowing and deice for City garages anticipates these will be needed during the term of this contract.

This is a non-exclusive contract. The City reserves the right to remove snow, snowplow and deice for one or more City garage City-owned equipment. Award of this contract does not obligate the City to call the contractor for snow removal for any or all City garages. The contractor agrees to remove snow, snowplow, and deice for any of the garages and as requested by the City at the price offered for each garage. The decision as to when to snowplow and deice shall rest entirely with the City.

PRE-BID: Monday, July 28, 2025 at 11:00 A.M
Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
Meeting ID: 3047926947
Passcode: 3047926947
Potential bidders are strongly urged to attend.

Dates

Publication

07/14/2025 11:00 AM EDT

Closing Date

07/31/2025 11:00 AM EDT

Prebid Conference

07/28/2025 11:00 AM EDT

Contact Information

Jonathan Jean

5854288328

Jonathan.Jean@Cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- FOB Destination

- Insurance Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bonding Requirements

- Bid Bond

2000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

07/28/2025 11:00 AM EDT

Location

Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947 Meeting ID: 3047926947

Event Note

Sealed Bids must be submitted in hard copy to the Office of the Director of Purchasing, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

     PRE-BID MEETING: Monday, July 28, 2025 at 11:00 A.M
   Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
Meeting ID: 3047926947
Passcode: 3047926947

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Sealed Bids must be submitted in hard copy to the Office of the Director of Purchasing, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

    PRE-BID MEETING: Thursday, July 31, 2025 at 11:00 A.M
   Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
Meeting ID: 3047926947
Passcode: 3047926947

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.