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Basic Information

Reference Number

0000321476

Issuing Organization

Brewster Central Schools

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

8 Passenger Bus

Title

8 Passenger single rear wheel Ford school bus

Source ID

PU.AG.USA.2022.C9529851

Details

Location

United States, New York, Putnam County

Piggyback Contract

Description

The school bus body and chassis furnished shall comply with current
Regulations of the State of New York, relating to School Bus Standards and
Specifications, rules and Regulations of the Department of Motor Vehicle
and the Federal Department of Transportation.
In addition, the School District is requiring the following specifications
or equivalents, with equivalency to be based upon the School Board
decision as to overall specifications, performance, service provided,
responsibility of bidder and all factors pertaining to satisfactory and
economical performance of its bus fleet.

Dates

Publication

05/28/2023 12:00 AM EDT

Question Acceptance Deadline

06/09/2023 12:00 PM EDT

Questions are submitted online

Yes

Closing Date

06/12/2023 10:00 AM EDT

Contact Information

Debbie Sullivan

845279-4700 ext. 5014

deb.sullivan@brewsterschools.org

Buyer Preferences, Guidelines & Requirements

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

1. THE SPECIFICATIONS THAT FOLLOW ARE MINIMUM BASIC REQUIREMENTS, ANY DEVIATIONS MUST BE
PROPERLY IDENTIFIED. ONLY THE SCHOOL BOARD AND THEIR ADVISORS WILL DETERMINE IF A PRODUCT
SUBSTITUTION IS EQUAL TO, OR EXCEEDS, BID SPECIFICATIONS. FOR THIS REASON, BIDDERS ARE
DISCOURAGED FROM DESCRIBING ANY DEVIATION SIMPLY AS “EQUAL” OR “EXCEEDS” THE DEFINED
REQUIREMENTS; INSTEAD, ARE STRONGLY ENCOURAGED TO FULLY EXPLAIN ALL DEVIATIONS FROM THE
STATED SPECIFICATIONS. FAILURE TO DO SO WILL RESULT IN REJECTION OF BID AND/OR PRODUCT FOR NON-
COMPLIANCE.
2. BIDS MUST BE SUBMITTED IN THE ATTACHED SET OF FORMS (DO NOT SEPARATE THESE SHEETS). ONLY
FIRM DELIVERED PRICES WITH NO CONTINGENCIES WILL BE ACCEPTED.
3. COPIES OF SPECIFICATIONS MAY BE OBTAINED IN PERSON AT THE SCHOOL DISTRICT BUSINESS OFFICE.
4. THE SCHOOL BUS BODY AND/OR CHASSIS FURNISHED SHALL COMPLY WITH ALL RULES, REGULATIONS AND
STANDARDS AS ESTABLISHED BY STATE AGENCIES LISTED HEREIN AND BOARD OF EDUCATION
REQUIREMENTS.
5. MANUFACTURERS OF SCHOOL BUS CHASSIS AND SCHOOL BUS BODIES MUST HAVE FILED DETAILED
SPECIFICATIONS OF THEIR PRODUCT WITH THE STATE EDUCATION DEPARTMENT. THEY HAVE ASSIGNED AN
APPROVAL MODEL NUMBER FOR CHASSIS AND/OR BODY. BIDDER SHOULD BE CERTAIN OF THE CORRECT
MODEL NUMBER BEFORE SUBMITTING BID.
7. NOTICE OF AWARD SHALL BE MADE TO THE SUCCESSFUL BIDDER WITHIN THIRTY (30) DAYS FROM THE
DATE OF BID OPENING.
8. ALL BIDS ARE TO BE ENCLOSED IN AN OPAQUE ENVELOPE AND MARKED CLEARLY “SCHOOL BUS PURCHASE
BID” AND CONTAIN THE NAME OF THE BIDDER. EMAIL SUBMISSIONS ARE NOT PERMITTED.
9. NON-COLLUSIVE BIDDING CERTIFICATION: THIS CERTIFICATION MUST BE COMPLETED SIGNED AND
SUBMITTED WITH THE BID.
10. THE BOARD OF EDUCATION RESERVES THE RIGHT TO REJECT ANY BID IF EVIDENCE SUBMITTED BY BIDDER
OR THE BOARD’S INVESTIGATION OF THE BIDDER FAILS TO SATISFY THE BOARD THAT SUCH BIDDER IS
PROPERLY QUALIFIED TO CARRY OUT THE OBLIGATION OR THE CONTRACT OR THAT THE INFORMATION
PROVIDED ON THE SPECIFICATION DOES NOT MEET THE SPECIFICATIONS OF THE BOARD.

Disclaimer NOTE TO VENDORS: For solicitations that accept responses by line item, ensure you provide pricing for each line item based on the Unit of Measure shown. Example: Do not quote a “case” if the unit of measure stipulates “each”. Please do not deviate as this may cause your bid response to be invalid.