CEIHD requires a key management system for each of its three buildings, with each system needing to hold between 190 and 244 physical keys.
- These systems must be accessible 24/7 in a secure manner, ensuring users can only retrieve keys specifically assigned to them. For after-hours resident access, user authentication must include both biometric (fingerprint) and PIN code capabilities.
- Essential security features include comprehensive software for tracking all user and key activity, Email/SMS text reporting with instant notifications for unauthorized removals, detailed user history and key usage logs, and alarmed time limits for overdue keys.
- Additionally, the system must support user-assigned access levels, denying access to keys outside a user's security clearance, and include a power outage battery backup to preserve internal memory.
- Physically, each system is preferred to be freestanding as wall-mounting is not ideal due to limited wall space.
- Systems must have Wi-Fi connectivity, each building has a public Wi-Fi system available.
- Finally, post-installation, online or in-person training for staff is required.
