23-0803-05 - City of Clovis-Hillcrest Park Zoo Perimeter Fence Replacement

The City of Clovis will accept sealed bids from qualified contractors for the Hillcrest Park Zoo Perimeter Fence Replacement Contract until Friday, December 1, 2023, at 10:00 a.m. local time in the Office of the Chief Procurement Officer at 321 Connelly, Clovis, New Mexico, 88102-0760.There will be a recommended (not mandatory) Pre-bid meeting at the Hillcrest Park Zoo, located at 1208 N. Norris St., Clovis, NM 88101.  This meeting shall be, Tuesday, November 14, 2023 at 1pm local time.   Failure to attend the pre-bid meeting will not disqualify a vendor from bidding.  The failure of a Bidder to attend shall be interpreted to mean the bidding documents are clear and acceptable to all nonparticipants at the Pre-Bid Conference.  Such clarity and acceptability shall be presumed with respect to all Bidders.
MINIMUM EQUIPMENT
The successful vendor must have the appropriate equipment to complete the contract in a timely and professional manner.  Delays in service due to inadequate equipment and personnel will be cause for contract termination.  All equipment must have safety devices installed.
CONTRACT PERIOD
Contractor will have 100 calendar days to complete the project once the commencement date has been issued and established. 
The City of Clovis reserves the right to terminate the contract prior to the end of the above stated period.

SCHEDULE OF EVENTS
Release ITB Sunday, October 29th, 2023
Pre-Bid Meeting-Hillcrest Park Zoo Entrance 1208 N Norris St.    Tuesday, November 14th, 2023 @ 1:00pm local
Questions due by 5:00pm Friday, November 17th, 2023
Questions answered by 5:00pm bidnetdirect.com Wednesday, November 22nd, 2023
ITB Due Friday, December 1st, 2023 10:00am
TBD ITB Presented to City Commission for Approval

BID PRICE
The enclosed fee sheets must be filled out completely and signed.  Failure to do so may be considered grounds to reject the bid.
Bid price shall be made on a lump sum basis and shall remain in effect for the entire period of the contract.  Bid price shall include applicable gross receipts tax listed on a separate line.  The applicable tax should be shown as a separate amount on each request for payment made under the contract.  

BONDING REQUIREMENTS
Bid Bond – 5% of the total bid required at bid opening.
Performance Bond – 100% of the total bid required upon Notice of Intent to Award & prior to contract execution.
Payment Bond - 100% of the total bid required upon Notice of Intent to Award & prior to contract execution.
FENCE REQUIREMENTS

1. Fencing will need to be installed based on the layout attached and labeled as “Appendix A.”
2. The following specifications should be a part of the bid: “Appendix B”
3. Fencing will need to be installed 9’ tall above ground level and installed.
4. 11’ posts, buried 2” in the ground
5. 12”x 12” concrete footer, capped with a 6”x8” concrete stem wall
6. Vertical posts will be square tubing measuring: 3”x 3”x 11-gauge, Red Oxide Primer-10’ on center
7. Horizontal railing must be 3”x2”x14 gauge rectangular tube, Red Oxide Primer 
8. Metal Panels-28-gauge x 8’6” topped with R-head trim
9. The length of the fence is approximately 4,000’
10. This project will need to include the demo of the existing fence.
11. Contractor will be responsible for maintaining security of the project while it is in progress. 
12. Contractor shall continuously maintain proof of licensing and insurance to include Workers Compensation and comprehensive protection covering property damage and personal injury liability equal to or greater than the liability limits set forth in NMSA 1978, Section 41-4-19.
13. Contractor shall provide all of the equipment necessary to safely and efficiently remove the old fence and install the new fence while always keeping the zoo secure. 
14. Contractor will be responsible for providing a safe work or drop zone for the public. The work/drop zone shall at all times be clearly identified with barricades, safety cones, warning tape, etc. It will be the Contractor’s responsibility to make sure there is secure zoo perimeter fence at all times during construction.
15. Contractor shall have personnel who are well equipped and trained in all safety and technical aspects of fencing.
16. Failure to comply with any requirements above shall result in an order to stop work immediately and remedy the lack of compliance.  The stop work order may be issued verbally by (appropriate city project manager) on site, followed by a written order to stop work.  Any expenses which may be incurred by the contractor as a result of the non-compliance stop work order shall not be eligible for additional compensation under this contract.