1. On-Site Representative Serve as the project lead and the Owner’s on-site representative. 2. Establish and Monitor Design Schedule With assistance from the architectural firm, prepare a detailed design schedule, indicating milestones for each phase. Advise the District on any delays to the design schedule and recommend corrective action to be taken. 3. Present Monthly Reports Present to the School Board and/or Administration a monthly report on schedule status, problems, decisions required, and a general overview of the project status. A copy of the report should be submitted to the architectural firm at the same time of submission to the Board of Education. 4. Conduct Design Phase Owner Meetings Meet on a regular basis with the owner, architectural firm and consultants to discuss and review all items pertinent to the design phase such as schedule, progress to date, decisions required, problems and any other items important to the design process (maximum three meetings). 5. Establish Phased Bid and Construction Schedule With assistance from the architectural firm, prepare a schedule for the bidding of construction contracts and an overall construction schedule identifying key schedule milestones to be included in the bidding documents. 6. Identify Contractors and Suppliers Identify and investigate contractors and suppliers interested in bidding the work. Review plans with them and promote their interest in the project. Ensure that all contractors and suppliers have been approved by the Division of Property Management and Construction (“DPMC”), as required. 7. Cost Estimate Review construction documents and provide cost estimates at 55% and 85% completion to ensure that the anticipated construction is within the referendum cost parameters. 8. Pre-Bid Conference With assistance from the architectural firm, organize and operate pre-bid conferences prior to the receipt of bids. Assure that all bid documents are clear and all questions are answered. 9. Evaluation of Bids Received Assist the School District and the architectural firm in receipt, review and evaluation of bids.
