FCI FORT DIX NJ
STATEMENT OF WORK
UPGRADE HVAC 5845 SHU
The Federal Correctional Institution (FCI) located at Fort Dix,
New Jersey, intends to make a single award to a responsible
entity for the removal and installation of a 30 - ton package
rooftop heating and cooling system as set forth in this
solic itati on/contract.
The Government reserves the right to award without discussion
and to make a single award . Therefore , each initial quoted
should contain the best terms from a cost or price standpoint.
PLACE OF PERFORMANCE
FCI Fort Dix
5755 Hartford Road
Joint Base MDL, New Jersey 08640
West Compound Building 5845 Rooftop
SCHEDULE OF DELIVERY PERFORMANCE
The contractor wil l provide all labor , material and equipment
necessary to acquire , transport , and install a new 30 - ton
package rooftop heating and cooling system to the roof of
Building 5845 . The contractor will be responsible for the
removal of the existing rooftop heating/cooling system . The
contractor must be licensed to perform work in the state of New
Jersey and must provide licensure and/or certification s .
The contractor must use a crane that is of capable s ize and
reach to ensure safe removal of old and installation of new unit
to the rooftop.
The contractor will provide a specification cut sheet of the
package rooftop unit to the COR for acceptance no later than
fourteen (14) days after award.
SCHEDULE OF PERFORMANCE
Normal working hours are estimated Monday thru Friday 7 : 30AM-
3 : 00PM to exclude federal holidays . Saturday and Sunday hours
may be utilized due to adverse weather conditions or other
contr ibuting factors that would cause delay if approved by the COR and the contractor. The contractor cannot be guaranteed a
forty (40) hour work week at the work site.
The new unit MUST be operational within twelve (12) hours after
the existing unit is removed from service and/or power
disconnected, whichever occurs first. The package unit provides
heating and cooling to a secure environment that requires
adequate airflow and/or heat and cooling temperatures.
DESCRIPTION OF BUILDING 5845
Building 5845 is a 3-story 36' tall mixed-use building. Building
5845 is located behind several 12' high security fences with
razor wire. Building to the furthest fence/roadway is
approximately 56'. Building roof is accessed through a hatch
3'x3'. Vehicle access is restricted to the outside perimeter
roadway. Contractor is permitted to use a crane to remove old
and install new package rooftop units.
DESCRIPTION OF HEATING/COOLING UNIT
Specification on the new unit must meet at a minimum the
requirements below:
-30-ton package rooftop unit
-R454B
-Bottom Return, Bottom Supply Configuration
-2 08 I 3/ 60
-Constant volume forward curve class one 15HP ultra high
efficiency supply fan
-1" deflection
-Condenser coil seamless copper tubes
-Hot gas bypass (Modulating hot gas reheat factory installed)
-Standard evaporator coil
-Zero-degree low ambient package (factory installed)
-2" pleated filters
-Single enthalpy economizer
-Controller with factory disconnect and convenience outlet
-Stainless steel drain pan
-Hinged Access cabinet panels
-High/Low Refrigerant Pressure Protection
-Field installed barometric relief damper for the horizontal
return air duct
-Unit shall be rated by the manufacturer at a minimum 11.1 EER
-Unit will be fully charged with R454B refrigerant.
-Unit shall carry both ETL and CGA safety approval ratings.
-Tags and decals to aid in the service or indicate caution areas
shall be provided.
-Unit shall be capable of providing mechanical cooling down to
40 degrees Fahrenheit.
-Unit shall be capable of starting and running at 120 degrees
Fahrenheit.
-Drive type- belt
-Heating input capacity (max) 620 MBH
-Heat exchanger of tubular design, stainless steel
-Maintenance manuals will be supplied.
The contractor will install any new duct work/curb required to
tie in the new unit to any existing duct work/curb.
The contractor must install a standalone electrical disconnect
for the new package rooftop unit. The exiting unit to be removed
only utilizes a built-in disconnect.
REMOVAL OF EXISTING HVAC
The contractor shall remove the existing package rooftop
heating/cooling system in conjunction with the installation of
new rooftop package unit. The existing unit will remain the
property of FCI Fort Dix. The contractor will be responsible for
recovery and recycling of remaining refrigerant in accordance
with all federal, state, and local regulations.
The unit to be removed - York Model Z33AD52A7CDABE0001A S/N
NOG9084213
DELIVERY OF MATERIALS
All construction related equipment and materials required for
the contractor to work on this project will be processed by the
contractor and delivered to the contractors approved storage
area. Any construction related deliveries which are delivered on
site, can be received by the contractor Monday through Friday,
excluding Federal Holidays between the hours of 7:00AM - 3;00PM.
The contractor will be required to notify the COR when a
delivery is scheduled, and a contractor representative must be
present at time of delivery.
FINAL INSPECTION AND TESTING
The contractor at a minimum shall meet manufacturer
recommendations, and industry standards set forth in accordance
with all federal, state, and local regulations. Upon the
completion of the installation, the contractor will inspect and
verify all work is completed to the satisfaction of the Contract
Officer Representative (COR). The contractor shall perform
operational testing, break-in testing, and adjustments to the
satisfaction of the COR. The contractor shall warrant its
products and labor procured and installed to be free of defects
in materials and workmanship for a minimum period from the date
the system is accepted by the COR as described below:
• Minimum twelve (12) month standard warranty for the 30-ton
package rooftop unit on parts and labor.
• Minimum five (5) year warranty on the compressor.
• Minimum fifteen (15) year warranty on the stainless steel
heat exchanger.
• Contractor will clearly indis;ate a start period and end
period in writing for the warranty in the following format:
month/day/year.
This warranty is in addition to any manufacturer warranties
provided with the unit.
Upon completion of the installation, testing, and acceptance,
the contractor shall provide the COR a hardcopy and/or a PDF
version maintenance manuals and software manuals.
STORAGE OF TOOLS, MATERIALS, AND EQUIPMENT
\
Any contractor materials, tools, and/or equipment that will be
required to be brought on site for an extended period to
expedite the project completion shall be permitted to be stored
in a previously approved location agreed upon by the Contract
Officer Representative (COR) and the contractor.
Any tool considered a high security risk will be required to
exit the institution grounds daily.
CONSTRUCTION PROGRESS MEETINGS
The Contract Officer Representative or Facility Manager reserve
the right to require weekly or bi-weekly progress meetings with
the contractor(s) project manager to ensure sch?duling
requirements are met in accordance with this contract. Meetings
shall include but not limited to pre-construction meeting(s)
progress meeting(s), meeting agenda, minutes, and construction
schedule.
DEFINITIONS
The Contract Officer (CO) executes the contract on behalf of the
Government; this shall include a duly appointed successor. The
Contracting Officer is the only official authorized to
administer, modify and/or terminate the contract. The
Contracting Officer makes related approvals, determinations, and
finding pertaining to the contract and is the only individual on
the project staff who can obligate funds on behalf of the
Government.
The FCI shall ensure a Contract Officer's Representative ~COR)
is present to allow access to all areas by the contractor. The
COR will be located at the project site and has overall
responsibility for the administration of the operations and
activit{es at the project site. The COR represents the Contract
Officer for all technical matters that arise under the contract.
The COR will evaluate the contractor's performance and prepare a
performance report at the end of the contract.
The Contract Officer Representative (COR) shall not and has no
authority to re-delegate authority to any other person, change
or modify any terms of the contract, obligate the payment of any
money by the Government and/or cause the contractor to incur
cost not otherwise covered by the contract.
The contractor shall provide to the Contract Officer, (3) three
copies of the safety data sheet (SDS) on all materials and
substances that may be used during the project. In the event the
Institution Safety Manager does not approve the material, it
shall be the responsibility of the Contractor to locate and
procure an alternative product.
OTHER CONSIDERATION
Lost time due to security restrictions/considerations:
contractors should plan for a certain amount of time accrued for
security considerations, i.e., base security checkpoint, check
in screening, delays due to inmate movements, institution
lockdowns, institution emergencies, institution counts etc. In
the event of an institutional emergency, the Contractor will be
instructed to secure and stow all tools, equipment and
materials, and contractor will be escorted off the institution
grounds. Work will be suspended until the institution emergency
passes. The work location is considered inside the confines of
the secure institution. The institution reserves the right to
suspend work for any reason listed above.
XCContractor will NOT be allowed to bring weapons, cell phones or
any other objects that violate criminal laws or are prohibited
by Federal regulations or Bureau of Prisons policies on
institution grounds. The Contractor shall be responsible for
removing all waste from the institution grounds and disposing of
in accordance with all federal, state, and local regulations.
INSTITUTION SECURTIY
The Contractor agrees to adhere to all regulations as outlined
in HSPD-12 (Homeland Security Presidential Directive), agrees to
adhere to all regulations prescribed by the institution for
safety, custody and conduct of staff, contractor workers and
inmates. The contractor will be required to complete a limited
backg:round investigation through the National Crime Information
Center (NCIC). The Contractor may at any time be removed from
the institution grounds at the discretion of the Warden.
PAYMENT TERMS
The Contractor must provide a means for electronic payment to
include bank routing and account number, payment terms are
specified in FAR 52.212-4(g). The Government will make payment
in accordance with the Prompt Payment Act (31 U.S.C 3903 and
prompt payment regulations at 5 CFR part 1315). The Contractor·
can however offer discount payment terms for prompt payments as
specified in block 12 on the SF 1449 form of this solicitation.
Partial or half sessions will not be authorized for payment.
__________________________________________________________________________________
FCI FORT DIX PURCHASE, INSTALLATION & REMOVAL - OF HVAC ( heating and cooling system) ROOFTOP BUILDING -5845.
SEE ATTACHMENTS
The Federal Correctional Institution (FCI) located at Fort Dix, New Jersey, intends to make a single award for FCI FORT DIX PURCHASE, INSTALLATION & REMOVAL - OF HVAC ( heating and cooling system) ROOFTOP BUILDING -5845.
THE SOURCE SELECTION PROCESS WILL BE TO THE LOWEST PRICE TECHNICALLY ACCEPTABLE & SMALL BUSISNESS SET- ASIDE.
MUST SEE: ATTACHMENTS - STATEMENT OF WORK & OTHER DOCUMENTS.
1) SITE VISIT THURSDAY MARCH 13 2025 @ 9:00AM.
2) DEADLINE TO SUBMIT NCIC WEDNESDAY MARCH 5, 2025 11:59PM.- MUST BE SEND BY EMAIL ONLY TO TO MR. ROSS AT D1ROSS@BOP.GOV.
3) QUESTIONS SUBMISSION DEADLINE MONDAY MARCH 17, 2025 BY 12:00PM -MUST BE send to Mr. Ross , D1ROSS@BOP.GOV and cc TO Mr. Aponte, aaponteberrios@bop.gov.
4) QUESTIONS ANSWERED AND POSTED TO SAMS WEDNESDAY MARCH 19 2025) BID DUE MARCH 20, 2025 AT 11:59 PM, ET. THE QUOTE OR BID MUST BE SENT TO ME ONLY; AAPONTEBERRIOS@BOP.GOV
5) BID DUE MARCH 20, 2025 AT 11:59 PM, ET.
THE QUOTE OR BID MUST BE SENT TO ME ONLY; AAPONTEBERRIOS@BOP.GOV ( CONTRACT SPECIALIST)