Bidder to provide all necessary lighting, sound, backline, and any and all miscellaneous Audio/ Visual needs for the performance as well as any and all needs of the performers. Bidder provides a list of the performer’s for each concert which shall be incorporated into the agreement with the City of Somers Point and the Bidder; the performers shall be subject to the approval of City Council. Bidder to describe a contingency plan in the event of inclement weather, including heavy rain, strong winds, lightning, or excessive heat, the organizers reserve the right to modify the event schedule, relocate activities to an indoor space, postpone the event to a later date, or cancel altogether, with appropriate notice to attendees and a refund policy to be determined based on the severity of weather conditions. Bidder must provide the City with a guarantee that attendance for beach concerts shall remain free for the life of the contracted service. Bidder must be willing to provide performance bond for the 2025 Somers Point Beach Concert Series before a contract is awarded and/ or a contract is executed. Bid shall also be accompanied by a certificate letter from a surety company or financial institution stating that it will provide the bidder with the complete performance bond in the amount of $100,000 (One Hundred Thousand). Bidder shall have all necessary insurance to provide the referenced service to the City of Somers Point. Bidder shall be willing to sign a hold harmless agreement for the City of Somers Point relieving the City all agents , employees, representatives, elected officials, and professionals from any and all potential claims or cause of actions for anything that may occur during the course of this contract. Bidder to supply the status of the 501c3 and the structure of the organization; bidder may provide Employer Identification Number (EIN) or IRS letter of determination. Bidder may also supply US Tax Returns and financial statements to satisfy this requirement.
