General Project Management Tasks Provide overall management of the project team. Understand, respond to and manage the expectations of the City of Nashua Create and maintain a project master schedule, incorporating design, approvals, permitting, bidding, value engineering, construction and FF&E. Attend meetings as required to get the job done. This includes project meetings with the team, management meetings with key City leaders (City Administrator, Board of Selectmen), and informational meetings with City Boards and Committees (including, but not limited to, the Board of Aldermen, Planning Board, Zoning Board of Appeals and Conservation Commission), meetings with other community stakeholders as applicable, and public meetings designed to communicate progress to local residents and businesses. Ensure that meetings are properly documented with minutes in a timely fashion. Monitor the flow of information between the project team members to ensure that it is consistent, timely, accurate and civil. Work with the Nashua Public Library Director and marketing team to define and implement a communications plan for constituents that may include memos, newsletters, periodic informational sessions and other updates as appropriate. Manage the procurement process for any required additional consultants and vendors, including RFP’s, interviews, proposal assessment and contract negotiation. Participate in discussions and meetings with other regulatory agencies as necessary including the New Hampshire state agencies and assist consultants in the preparation of permitting documentation. Retain testing agencies as required by law, review their reports and respond to issues. Assist the design team in developing a comprehensive punch list. Ensure delivery by the architect(s) and the contractor(s) of required warranties, manuals, as-built drawings and other required record documents. Keep project files suitable for audit review, including copies of contracts, invoices, bid awards, subcontractor correspondence, change orders and project closeout documents. Finance Tasks Develop an overall project budget Monitor and update the budget as the project develops. Review change requests from all team members (including the architect, engineers, specialty consultants and the construction manager). Solicit the City’s approval, process required paperwork
