33.1. Equipment Delivery: Individual agencies will contact the successful Vendor(s) to schedule a delivery date, time, and location. An agency representative may request to be present at the time of delivery. If for any reason, the Vendor(s) is unable to adhere to the delivery timeline, they will notify the requesting agency no less than one (1) business days prior to the time of delivery to reschedule. Equipment will be delivered fully fueled, in good working order and free of dirt, debris and other foreign matter. Certain locations may require equipment to be fully cleaned to avoid the spread of invasive species of vegetation. Successful Vendor(s) will take equipment off delivery trailer and provide agency representative with any necessary information or instructions prior to leaving the drop off location. Upon delivery, the Agency representative and delivery person will complete an assessment of existing damage to the equipment and document any findings so the State will not be held responsible for these damages. Delivery equipment (truck and trailer) must be removed from delivery site after equipment drop off. 33.2. Equipment Pick-up: Agencies will contact the successful Vendor(s) when the project is complete, and the equipment is ready to be picked up. The successful Vendor(s) will pick up equipment no later than two (2) business days after receiving notification that the project is complete. The returning agency will ensure the equipment is re-fueled to the same level as upon receipt. o Agency will return equipment free of large debris and in good working order. Successful Vendor will reload equipment onto the trailer and may request the presence of the requesting agency upon pick-up. 33.3. Equipment Maintenance/Equipment Failure: The requesting agency will be responsible for the routine maintenance and refueling as necessary for the duration they are renting the equipment. o Routine maintenance may include but is not limited to: • Checking all fluid levels and refilling if necessary • Greasing all fittings If the equipment breaks down during the rental agreement period, the successful Vendor(s) will be responsible for providing a repair technician and services at no extra cost to the State.
