Specifications include, but are not limited to: Proposed solutions should facilitate adherence to the requirements within these documents.The information is being requested directly by New Hampshire at this time it is not known if othermember jurisdictions will elect to participate in the solutions proposed.The DOS is seeking information from vendors that can offer both partial and/or whole solutions.Program SolutionsThe DOS is open to any solutions vendors may have, including, but not limited to:A third party vendor that allows: NH processing of, and the vendor retaining andwarehousing, all quarterly tax returns posted through an electronic system. The reportsprocessed must be accessible by the DOS.Providing the DOS with software that would allow for the processing, retention, andwarehousing of all quarterly tax returns.Assisting the DOS in accessing data from the vendor s electronic system for audit androutine review.Providing or assisting the DOS with an audit software package for conducting IFTAcompliance audits as required by IFTA Articles of Agreement Section R1300.Providing or assisting the DOS with a licensing software package as required by IFTAArticles of Agreement Section R300, and the IFTA Procedures Manual Section P1000.Providing the DOS with step by step instructions on utilizing the vendor s electronicsystem.NOTE: Please indicate if your company can also provide an International Registration Plan solution.1.2.1 Capabilities - SecurityDiscuss the following aspects of anticipated security capabilities. Coverage should include but not belimited to the following:1. Due to the sensitive nature of the information being retained and possibly warehoused, pleaseprovide an overview on how your solution protects the IFTA data from breach and / orunauthorized access.2. Provide information on how your proposed solution ensures that data cannot be modified orintruded upon.3. Does you solution provide: an audit trail or log of users of the solution and a record of what /when data was entered, approved, or edited?4. Does your solution provide access control so that data entry personnel, supervisors, andadministrators can only perform specified functions in the proposed solution?RFI 2013-020Page 3 of 76/8/201211:21:56 AMSTATE OF NEW HAMPSHIREDEPARTMENT OF SAFETYFUEL USE TAX PROCESSING SYSTEMRFI 2013-0201.2.2 Capabilities - Functional/UserDiscuss the following aspects of anticipated functional / user capabilities. Coverage should include butnot be limited to the following:1. Does your solution provide for efficient and easy data entry and processing of quarterly taxreturns by data entry clerks?2. Do you provide a hosted solution, onsite solution, or both?3. If hosted, would you consider providing a collaborative multi-jurisdictional solution with othermember jurisdictions?4. Does your solution provide for online or electronic filing of quarterly tax returns?5. Currently New Hampshire is using an in-house licensing and credentialing system. Do youprovide a licensing and credentialing component in your solution?6. Currently New Hampshire has an in-house system that uses the data obtained from the RPC,which interfaces with the Statewide Accounting System (i.e. Enterprise Resource Planning (ERP)System) for billing and accounts receivable. Could you provide assistance or an interface into ourERP system?7. Does your solution provide for historical data migration and access?8. Does your solution provide a paperless audit function?
