Specifications include, but are not limited to: a. Prepare Environmental Review Record and submit all other items required to clear the contract conditions outlined in the City’s CDBG contract, within the timeframe specified by NDED. b. Prepare draw/disbursement requests to ensure consistency with the procedures established for the CDBG program. c. Ensure that the City has an acceptable financial management system as it pertains to finances of the CDBG program. An acceptable system includes, but is not limited to, cash receipts and disbursements journal and accompanying ledgers, and should conform to generally accepted principles of municipal accounting. d. Establish project files in the local government's office. These files must demonstrate compliance with all applicable state, local, and federal regulations. The project files must be monitored throughout the program to ensure that they are complete and that all necessary documentation is being retained in the community's files.