Montana State University seeks bids for Event Management of the Quantum Core Center Launch Week events to be held August 18-21, 2025. Among the items to be included, but not limited to, the following: Coordination with QCore Staff of Events, Speaker, Guests and Events: 1) OVERALL PROJECT MANAGEMENT AND EVENT PLANNING • Creation of a high-level project plan for the event, with monthly milestones and assignment of owners for each piece of the project • Overall project management and ensuring deadlines are met across each team (internal teams will report to Client liaison, but LCE will act as overall deadline manager) • Creation of detailed budget for this event • Bi-weekly standing meeting (weekly starting 4 weeks pre-event) to discuss progress on decision-making • Budget review, updates, and overall management (budget approvals are needed from The Client, reviewed monthly on calls) • Brainstorming, process management, and execution of experiences / activities / surprises throughout the retreat, with approval of The Client • All additional vendor selection, coordination and contract negotiation (outside of venue selection) • Catering coordination, including menu development and selection, dietary restriction consideration and management (with approval from The Client) • Guest on-site experience coordination, including assistance and implementation of communication planning with Client to ensure attendees have relevant travel information, room information • Coordination of one VIP or speaker dinner/experience, the night before conference content begins...
