The Consultant will work with staff to refine the project scope, purpose, uses and goals of the Comprehensive Fee Study and Cost Allocation Plan to ensure that the study will be both accurate and appropriate to the Park and Recreation Department’s needs. 1. The scope of services and deliverables must include, at a minimum, the following: a) The consultant will research and conduct interviews with staff as needed to gain an understanding of the City’s current processes and operations. b) The consultant will identify the total costs of services for which fees are currently charged. Costs should be identified so that they can be allocated to and tracked by the appropriate department/division. c) For each fee, the consultant will include an analysis of current cost recovery levels. d) The consultant will indicate those fees for which full costs are not being recovered (or where fee waivers are being provided) and a comparison of those waivers to industry standards and those employed by comparable agencies. e) The consultant will conduct a comparative survey of other relevant agencies, focusing on recreation agency fees and their methods used to set fees. f) Based on the analysis, the consultant shall recommend appropriate fees and appropriate subsidies for when cost recovery is unrealistic, impractical, or conflicting with service delivery. g) The consultant shall prepare a report that summarizes the actual cost for each fee and recommended targeted cost recovery: i. The report shall identify direct cost, indirect cost, and overhead cost for services. ii. The report shall identify the present fees, recommended fees, percentage change, and revenue impact and fee comparison with other comparable agencies. h) The consultant shall develop a proposed 2026 master fee schedule. i) The consultant will work with P&R and Finance staff. The consultant will present findings at appropriate public meetings (e.g. Park Board and City Commission)
