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Basic Information

Reference Number

0000232093

Issuing Organization

City of Rochester Hills

Owner Organization

Facilities

Project Type

ITB - Invitation to Bid (Formal)

Project Number

ITB-RH-20-011

Title

Van Hoosen Jones Cemetery Concrete Replacement & Storage Barn Renovation

Source ID

PU.AG.USA.1080.C6051701

Details

Location

United States, Michigan, Oakland County

Piggyback Contract

Description

Dated: February 12, 2020.
Sealed bids for the VAN HOOSEN JONES CEMETERY CONCRETE REPLACEMENT &
STORAGE BARN RENOVATION will be received at the City of Rochester Hills’ Purchasing Division
located at 1000 Rochester Hills Drive (Lower Level), Rochester Hills, Michigan 48309 until EXACTLY
3:00:00 P.M., Michigan Time, on TUESDAY, MARCH 3, 2020 at which time the bids will be publicly
opened and read aloud.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or
through the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from
any other source are not considered official copies. The first step to do business with the City is
to become a registered vendor by visiting the City website at www.rochesterhills.org, click on
Business, Purchasing/Bids, then Quick Links and Vendor Registration. All addendum and final bid
results will be posted on the MITN website after award. The Contract and Specifications documents
for this project are available on the MITN system. A complete paper copy of the Contract and
Specification documents can be obtain from the City of Rochester Hills Purchasing Division at 1000
Rochester Hills Drive, Rochester Hills, Michigan 48309.

Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of
the bid amount. The bond shall be with a Surety licensed and admitted to do business in the State
of Michigan and in a form acceptable to the City of Rochester Hills.

All bids shall be opened publicly at the date and time specified. Each bid shall be recorded
together with the name of the bidder. Bids shall be in accordance with the Purchasing Ordinance and
the requirements of this notice in order to be deemed “responsive.”

The accepted bidder will be required to furnish Insurance Certificates, Payment, and Performance
Bonds underwritten by a Surety licensed and admitted to do business in the State of Michigan and
acceptable to the City.

Bids are to be submitted in a sealed envelope, plainly marked “BID – VAN HOOSEN JONES CEMETERY
CONCRETE REPLACEMENT & STORAGE BARN RENOVATION” and received
by the City of Rochester Hills’ Purchasing Division on or before the time and date given above. No
late bids will be accepted.

It is the intention of the City of Rochester Hills to award this Contract to a Contractor fully
capable both financially and with previous experience in this type of work. Selection
of bidder will include
qualifications and performance records as outlined in instructions to bidders.

Dates

Publication

02/12/2020 11:59 AM EST

Question Acceptance Deadline

02/21/2020 05:00 PM EST

Questions are submitted online

Closing Date

03/03/2020 03:00 PM EST

Job-Walk Visit

02/18/2020 03:00 PM EST

Job-Walk Visit

02/19/2020 03:00 PM EST

Job-Walk Visit

02/20/2020 03:00 PM EST

Contact Information

Keri Bright, CPPB

248-841-2538

brightk@rochesterhills.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Payment Bond

100 %

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

02/18/2020 03:00 PM EST

Location

570 E. Tienken Rd., Rochester, MI 48306

Event Note

The facility is secured and not open to the public. The City is offering
three opportunities for the potential bidders to meet the requirements of item 4.a. Note only
one of the three site visits will be staffed with the Engineer and City Purchasing staff for
questions and answers. The other schedule two site visits will allow only access to the site
with no personnel authorized to receive questions. All vendors must sign a sign-in sheet as
verification of item 4.a. All questions shall be submitted in writing in accordance to
Explanation to Bidders By Changes and Addendums in Section 5 below.
Site Visit Schedule
a. Tuesday, February 18, 2020 at 3:00 p.m.
b. Wednesday, February 19, 2020 at 3:00 p.m.
c. Thursday, February 20, 2020 at 3:00 p.m.
Engineer & Purchasing staff will be in attendance this visit only
See more
Event Type

Job-Walk Visit

Attendance

Recommended

Event date

02/19/2020 03:00 PM EST

Location

570 E. Tienken Rd., Rochester, MI 48306

Event Note

The facility is secured and not open to the public. The City is offering
three opportunities for the potential bidders to meet the requirements of item 4.a. Note only
one of the three site visits will be staffed with the Engineer and City Purchasing staff for
questions and answers. The other schedule two site visits will allow only access to the site
with no personnel authorized to receive questions. All vendors must sign a sign-in sheet as
verification of item 4.a. All questions shall be submitted in writing in accordance to
Explanation to Bidders By Changes and Addendums in Section 5 below.
Site Visit Schedule
a. Tuesday, February 18, 2020 at 3:00 p.m.
b. Wednesday, February 19, 2020 at 3:00 p.m.
c. Thursday, February 20, 2020 at 3:00 p.m.
Engineer & Purchasing staff will be in attendance this visit only
See more
Event Type

Job-Walk Visit

Attendance

Recommended

Event date

02/20/2020 03:00 PM EST

Location

570 E. Tienken Rd., Rochester, MI 48306

Event Note

The facility is secured and not open to the public. The City is offering
three opportunities for the potential bidders to meet the requirements of item 4.a. Note only
one of the three site visits will be staffed with the Engineer and City Purchasing staff for
questions and answers. The other schedule two site visits will allow only access to the site
with no personnel authorized to receive questions. All vendors must sign a sign-in sheet as
verification of item 4.a. All questions shall be submitted in writing in accordance to
Explanation to Bidders By Changes and Addendums in Section 5 below.
Site Visit Schedule
a. Tuesday, February 18, 2020 at 3:00 p.m.
b. Wednesday, February 19, 2020 at 3:00 p.m.
c. Thursday, February 20, 2020 at 3:00 p.m.
Engineer & Purchasing staff will be in attendance this visit only
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission