Dated: February 26, 2020. The City of Rochester Hills is soliciting proposals from qualified and
experienced contractors for Irrigation System Maintenance and Repair Services for one (1) year; the City reserves the right to exercise an option to renew for two additional one (1) year periods.
Sealed proposals will be received by the City of Rochester Hills, at the Purchasing Division, 1000
Rochester Hills Drive, Rochester Hills, MI 48309 or submitted online through the MITN website until
3:00 p.m. local time, on Thursday, March 19, 2020 at which time and place proposers’ names will be
publicly read aloud. Late submittals will not be accepted. No faxed proposals will be accepted. All
information requested herein must be submitted with the proposal prior to the due date; failure to do so
may result in rejection of the proposal as non-responsive and/or incomplete. The City reserves the right
to postpone the due date for its own convenience. Proposals are considered received when in the
possession of the Purchasing Division at the due date and time.
Questions are to be directed to Keri Bright, CPPB, Procurement Analyst, Phone: 248.841.2538; fax
248.608.8178; brightk@rochesterhills.org questions regarding the proposal must be made in writing
prior to Wednesday, March 4, 2020 @ 11:30 a.m., at which time a response will be prepared and
forwarded to all vendors as an amendment, or an addendum to the proposal, if such information would
be of significance to uninformed proposers. Questions received after the date and time above will not
be considered. Only the person designated above is authorized to seek additional information from
prospective firms regarding their proposal. Correspondence or inquiries made directly to firms regarding their proposal from other persons are to be directed to the employee designated above for appropriate review and response. The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Proposers will be notified by mail when an award is made and a notice posted on the MITN website. The submission of a proposal shall be considered evidence that the proposer is satisfied with respect to the conditions encountered, and the character, quantity and quality of the work to be performed. The contractor acknowledges that he/she has investigated and satisfied himself/herself as to the conditions affecting the work, including, but not restricted to, those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water and electric power. Any failure of the proposer to acquaint himself/herself with the available information will not relieve him/her for responsibility for properly estimating the cost of successfully performing the work. The City of Rochester Hills shall not be responsible for any conclusions or interpretations made by the contractor of information made available by the City of Rochester Hills. All submitted prices shall remain in effect for at least ninety (90) days from the date of the opening.
CITY OF ROCHESTER HILLS
REQUEST FOR PROPOSALS FOR
IRRIGATION SYSTEM MAINTENANCE AND REPAIR SERVICES
RFP-RH-20-017
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL
PROPOSALS. Please submit sealed hardcopy proposal or submit online via the MITN website on or
before the date and time given above to:
Keri Bright, CPPB, Procurement Analyst
City of Rochester Hills, Purchasing Division
1000 Rochester Hills Drive
Rochester Hills, Michigan 48309
248.841.2538
All proposals (4 copies) must be submitted in a sealed envelope marked “RFP - IRRIGATION
SYSTEM MAINTENANCE AND REPAIR SERVICES”